Best Meeting Minutes Software: 8 Tools Compared

Fathom gives away more recording than any other tool in this list. The free plan includes unlimited recordings, transcriptions, and storage, plus instant AI summaries, clips, playlists, and search across calls. It works with Zoom, Google Meet, and Microsoft Teams, and it offers bot-free capture in beta on Mac alongside the usual notetaker that joins the call.

• The limit sits in the AI layer, not the recording layer.
• Free users get advanced summaries on only 5 calls a month, with no AI action items or follow-up emails.
• Premium costs $16 per user per month billed annually, or $20 billed monthly, and removes that cap, while Team costs $15 with a 2-user minimum and Busi
• Choose Fathom if you record a lot; choose something else if you need team folders from day one.

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Otter.ai joins Zoom, Microsoft Teams, and Google Meet, transcribes in real time, identifies speakers, and produces summaries with action items and outlines. The Basic plan costs nothing and gives 300 transcription minutes per month, with each conversation capped at 30 minutes and only 3 file imports for the lifetime of the account. Pro costs $8.33 per user per month billed annually, or $16.99 billed monthly, and lifts the allowance to 1,200 minutes per month with 90 minutes per meeting and 10 file imports a month.

• One limit: Pro allows only 5 billed users, so a team of 6 or more must move to Business at $19.99 per user per month billed annually, or $30 billed mo
• Pick Otter.ai if your team stays small; move on if it is larger than 5 people.

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Fireflies.ai records Zoom, Google Meet, Microsoft Teams, and other platforms, then adds summaries, action items, speaker talk-time analytics, and topic trackers. The free plan costs nothing and includes unlimited transcription, limited AI summaries, 400 minutes of storage per team, and 20 AI credits, which is a small store that fills fast when several people record. Pro costs $10 per seat per month billed annually, or $18 billed monthly, and adds unlimited transcription and summaries, 8,000 minutes of storage per seat, 720p video recording, and downloads.

• Business costs $19 per seat per month billed annually and adds unlimited storage, 3-hour recordings, and conversation intelligence.
• One limit: every teammate added to a workspace counts as a seat, so a large workspace pays for people who only read notes.
• Choose Fireflies.ai if you want the widest set of integrations.

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Fellow is built around the meeting itself, not just the recording. It combines collaborative agendas, action items, reminders, and templates with an AI notetaker that records, transcribes, and summarizes calls across Zoom, Google Meet, Microsoft Teams, and Slack. The pricing needs close reading.

• The free plan gives 5 AI notes and 5 AI recordings per user for the lifetime of the account, not per month, with a 5-seat cap, so it ends after five m
• Team costs $7 per user per month billed annually, or $11 billed monthly, and gives 10 AI notes and 10 AI recordings per user per month, with a 20-seat
• Business costs $15 per user per month billed annually and removes the note and recording caps.
• Pick Fellow if your meetings follow agendas; pick Business if anyone attends more than 10 meetings a month.

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Notta transcribes live meetings, in-person conversations, and uploaded audio and video files, then adds speaker identification, summaries, and custom templates. The free plan costs nothing and gives 120 transcription minutes per month, but each conversation is capped at 3 minutes, with 50 file uploads a month and 10 AI summaries a month, and transcripts cannot be downloaded. Pro costs $8.17 per month billed annually, or $13.49 billed monthly, for 1 seat, and gives 1,800 transcription minutes per month, recordings up to 5 hours, 100 file uploads a month, and 100 AI summaries a month, plus transcript export and custom vocabulary.

• Business costs $16.67 per seat per month billed annually and adds unlimited transcription, video recording, and CRM integration.
• Translation is an extra charge: monolingual translation costs $6 per month billed annually and bilingual transcription and translation costs $9.
• Choose Notta if you work alone and transcribe many files.

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MeetGeek records, transcribes, and summarizes online meetings and uploaded audio or video files, and it turns meeting history into a searchable store with AI Chat, clips, and workflow automation. The Basic plan costs nothing and gives 3 hours of transcription a month, up to 2 hours per meeting, 3 months of transcript storage, and 1 month of audio storage. Pro costs $9.99 per user per month billed annually, or $15.99 billed monthly, and gives 20 transcription hours a month, 1 year of transcript storage, 6 months of audio storage, and meeting templates.

• Each hour beyond 20 costs $0.50, so a 34-hour month on Pro costs $9.99 plus $7 in extra hours, which is $16.99, almost the Business price.
• Business costs $17 per user per month billed annually and gives unlimited transcription and 12 months of video storage.
• Pick MeetGeek if you stay under 20 hours a month; move to Business once you pass 34 hours.

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tl;dv records, transcribes, and summarizes meetings, then adds clips, highlights, and multi-meeting insights. The free plan costs nothing and includes unlimited video recordings and unlimited transcription in more than 30 languages, with email and calendar integrations and a mobile app. The AI part is capped: full AI notes cover only 10 meetings for the lifetime of the account, with 10 Ask AI queries, and recordings are kept for up to 3 months.

• Pro costs $18 per seat per month billed annually, or $29 billed monthly, and adds unlimited meetings with AI notes, custom AI note templates, action i
• Business costs $29 per seat per month billed annually and adds advanced transcription, custom vocabulary, and unlimited multi-meeting AI insights.
• Choose tl;dv if you want free recording without a minute cap; choose Pro if you need AI notes on every meeting.

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Avoma combines an AI meeting assistant with scheduling, so one tool covers the booking link, the recording, the transcript, and the follow-up email. Startup costs $19 per recorder seat per month billed annually, or $29 billed monthly, for up to 25 recorder seats, and includes unlimited AI meeting notes, unlimited real-time transcription, and 1:1 scheduling. Only people whose meetings get recorded use a licence, and viewers and collaborators are free.

• The full cost is higher than the headline price for a sales team.
• Organization costs $29 per recorder seat per month billed annually, or $39 billed monthly, for up to 100 seats.
• Enterprise costs $39 per recorder seat per month billed annually only, with a 10-seat minimum.
• Conversation Intelligence costs $29 per seat per month billed annually and Revenue Intelligence costs the same, so a Startup seat with both add-ons co

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