For most B2B teams, Microsoft PowerPoint and Google Slides cover the core need: familiar editing, easy sharing, and file formats that clients can open without extra software. Gamma and Beautiful.ai are the fastest routes to a first draft, because they build a deck from a short prompt or outline and apply a consistent layout to every slide. Canva and Visme suit teams that need strong visual design, charts, and brand assets in the same place as the slide editor.
We compared 8 options for best b2b presentation software. Each profile below lists the price, free plan, pros and cons as published by the company.
On this page
Best b2b presentation software: comparison table
Swipe the table sideways on a phone to see every column.
| # | Name | Best for | Starting price | Free plan / trial | Link |
|---|---|---|---|---|---|
| 1 | Microsoft PowerPoint | Client-ready decks in Office formats | $7 per user/month | Yes, free web version | Visit |
| 2 | Google Slides | Fast team editing and sharing | $7 per user/month | Yes, free with a personal Google account | Visit |
| 3 | Canva | Visual decks with templates and brand assets | $12 per month | Yes | Visit |
| 4 | Prezi | Non-linear, story-led presentations | $7 per month | Free trial (14 days) | Visit |
| 5 | Beautiful.ai | Fast, clean decks with automatic layouts | $14.50 per month | Free trial (14 days) | Visit |
| 6 | Gamma | AI first drafts for decks, docs, and web pages | $9 per seat/month | Yes | Visit |
| 7 | Pitch | Team decks with analytics and shared rooms | $10 per month | Yes | Visit |
| 8 | Visme | Data charts, reports, and visual decks | $12.25 per month | Yes | Visit |
The 8 best best b2b presentation software tools, in detail
Microsoft PowerPoint
Best for: Client-ready decks in Office formats
Microsoft PowerPoint remains the default choice for many B2B teams because the file format is familiar to clients, partners, and procurement teams. A deck built in PowerPoint can be opened, edited, and commented on by people who use Windows, Mac, or the web. For a business team, the main decision is which Microsoft 365 plan to buy, because PowerPoint is sold as part of that suite.
- Business Basic starts at $7 per user per month when billed annually and includes web and mobile versions of the Office apps, business email, and cloud
- PowerPoint works best when a team already stores files in OneDrive or SharePoint and shares decks through links.
Pros
- Widely used file format that clients can open
- strong offline desktop editing and presenter tools
Cons
- Full desktop app needs a Microsoft 365 subscription
- web version has fewer advanced design and animation controls
Google Slides
Best for: Fast team editing and sharing
Google Slides is a strong fit for B2B teams that build decks together in the browser and value speed over complex design. Several people can edit the same deck at the same time, leave comments on a specific slide, and see a clear version history when a change needs to be reversed. For business use, Google Slides is part of Google Workspace.
- Business Starter starts at $7 per user per month when billed annually and includes business email on your own domain, Drive storage, Meet, and access
- The cost is easy to model: 5 users cost $420 per year, and 10 users cost $840 per year, before tax.
Pros
- Simple sharing and live co-editing in the browser
- easy comments, version history, and Google Drive storage
Cons
- Fewer advanced animation and design controls than PowerPoint
- business use needs a Google Workspace subscription for a company domain
Canva
Best for: Visual decks with templates and brand assets
Canva is a good choice for marketing and sales teams that need a deck to look polished without hiring a designer for every update. The editor includes thousands of templates, stock photos, icons, charts, and video elements, and the brand kit tools let a team store colours, fonts, and logos in one place. Canva Pro starts at $12 per month when billed annually, which is $144 per year for one person, or $18 per month on monthly billing.
- Pro is a single-person plan, so a team that needs shared brand controls and seats for several people should look at Canva Business, which starts at $2
Pros
- Large template and asset library with brand kits
- easy design tools for people without design training
Cons
- Pro is for one person, so teams need the Business plan
- fine control over charts and slide layout is limited
Prezi
Best for: Non-linear, story-led presentations
Prezi takes a different approach from a linear slide deck. Instead of moving from slide 1 to slide 2 in a fixed order, a presenter moves across a large canvas and zooms into topics, images, and details as the conversation changes. That style suits a sales story, a product walkthrough, or a workshop where questions may take the discussion in a new direction.
- Prezi Standard starts at $7 per month when billed annually, and higher plans add more privacy controls, PowerPoint import, premium images, PDF export,
- The Plus plan starts at $19 per month when billed annually, and Premium starts at $29 per month when billed annually.
- A 14-day free trial is available, and the trial is the best way to test whether the zooming style suits your presenters.
Pros
- Zooming canvas helps a presenter move between topics in any order
- built-in video and analytics tools on higher plans
Cons
- Learning curve for teams used to linear slides
- lower plans limit privacy, export, and analytics options
Beautiful.ai
Best for: Fast, clean decks with automatic layouts
Beautiful.ai is built for people who want a clean deck without spending hours on alignment, spacing, and font sizes. Its Smart Slides adapt the layout when you add text, images, or data, so a slide stays balanced even after several edits. The tool includes more than 300 layouts, AI content generation, AI image generation, custom themes, and export to PowerPoint and PDF.
- Pro starts at $14.50 per month when billed annually, which is $174 per year for one user, or $45 per month on monthly billing.
- There is no free plan, but Pro and Team both start with a 14-day free trial that needs a card, and the card is charged in full if you do not cancel be
- Team starts at $40 per user per month when billed annually and adds real-time collaboration, a shared slide library, version control, locked slides, a
Pros
- Smart Slides adjust layout automatically as content changes
- unlimited AI content generation on subscription plans
Cons
- No free plan, only a 14-day trial that needs a card
- Pro is for one user and has no real-time collaboration
Gamma
Best for: AI first drafts for decks, docs, and web pages
Gamma is one of the fastest ways to turn a short brief into a first draft. You enter a prompt, paste text, or import a file, and Gamma builds a deck with headings, body text, images, and a consistent theme. The free plan includes 400 credits at signup, up to 10 cards per prompt, and export to PDF, PowerPoint, PNG, and Google Slides.
- Plus starts at $9 per seat per month when billed annually, or $108 per seat per year, and includes 1,000 monthly credits, up to 100 slides per prompt,
- Pro starts at $18 per seat per month when billed annually and adds 4,000 monthly credits, premium AI image models, custom branding, detailed analytics
Pros
- Creates a deck from a prompt in minutes
- exports to PDF, PowerPoint, PNG, and Google Slides even on the free plan
Cons
- AI output uses credits, so heavy use needs a higher plan
- fine design control is weaker than a manual slide editor
Pitch
Best for: Team decks with analytics and shared rooms
Pitch is a browser-based presentation tool built for teams that create, review, and share decks together. Pitch also adds analytics and pitch rooms for sales teams. The free plan costs $0 and includes unlimited presentations, custom templates, basic sharing links, 100 AI credits that do not renew, and 2 external guests.
- Plus starts at $10 per month when billed annually, or $12 per month on monthly billing, and adds 500 AI credits per month, custom fonts, video uploads
- Team starts at $15 per seat per month when billed annually, and Business starts at $20 per seat per month when billed annually.
Pros
- Free plan includes unlimited presentations
- team plans add analytics, pitch rooms, and guest access
Cons
- PowerPoint export needs a subscription plan
- AI credits are limited and extra credits cost $0.004 each
Visme
Best for: Data charts, reports, and visual decks
Visme is a visual content platform that covers presentations, infographics, reports, documents, and social graphics in one editor. Its strength for B2B teams is data: the editor includes more than 40 chart and graph types, data widgets, and options to sync data from Google Sheets, CSV, and Excel files. The Basic plan is free and includes unlimited projects, limited templates and design assets, 500 MB storage, and 10 AI credits per month.
- Starter starts at $12.25 per month per person when billed annually, or $147 per year, and adds all premium assets, full template access, download as J
- Pro starts at $24.75 per month per person when billed annually, or $297 per year, and adds download as PowerPoint, HTML5, video, and GIF, Brand Kit, a
Pros
- Strong charts, data widgets, and infographic tools in the same editor
- free Basic plan with unlimited projects
Cons
- PowerPoint export needs the Pro plan
- free plan adds a Visme watermark and has 500 MB storage
How we chose
We compared tools used for B2B sales, marketing, investor, and leadership presentations, and we checked each vendor pricing page on 2026-11-12. We used the starting subscription price for the entry business or individual plan, the free plan or trial terms, export options, collaboration features, brand controls, and analytics. We did not claim hands-on testing, and we did not use third-party review scores, customer counts, or awards to rank the tools. A tool was included only when it had a real presentation editor, a working homepage, and a public pricing page.
Decision table by team size and budget
| Team size | Annual budget guide | Best starting pick | Why it fits | | 1 person | $84 to $174 per year | Gamma Plus or Google Slides | Low entry cost, fast drafts, and easy sharing | | 2 to 5 people | $420 to $1,080 per year | Google Slides or Pitch Team | Shared editing, simple links, and analytics on Pitch | | 5 to 10 people | $840 to $2,400 per year | Microsoft PowerPoint or Pitch Business | Office formats for clients, plus team controls | | 10 or more people | $2,400 per year and above | Microsoft 365 or Google Workspace | Admin controls, storage, email, and support in one suite |
The annual figures use the starting prices in this article. A 10-person team on Business Starter costs $840 per year, the same team on Pitch Team costs $1,800 per year, and the same team on Visme Pro costs $2,970 per year.
What to check before you buy
Check export first. If clients expect a PowerPoint file, test the export with a real deck that includes charts, tables, images, and custom fonts. Check whether the free plan or entry plan includes PowerPoint export, because several tools in this list reserve that feature for a higher plan.
Check collaboration and brand control next. Ask who can edit, comment, and view a deck, whether guests from outside the company can join, and whether templates can be locked.
Check analytics and privacy if you share decks by link. Some tools show opens, slide views, and time spent on each slide, while others only share a link with no tracking.
Check the full annual cost for your team, not just the headline monthly price. Multiply the per-user price by the number of seats, then add tax and any add-ons for AI credits, storage, or premium support. Beautiful.ai Pro, for example, costs $14.50 per month when billed annually and $45 per month on monthly billing, a difference of $366 per year for one user.
Finally, run a short pilot with one real deck. Use the free plan or trial to build a sales deck, a board update, or a client proposal, then present it, share it by link, and export it. Keep the pilot to 2 weeks and 3 to 5 decks.
Frequently asked questions
What is the best B2B presentation software for a small team?
Google Slides and Gamma are strong starting points for a small team, because both have a free plan and a low entry price. Google Slides costs $7 per user per month on Google Workspace Business Starter when billed annually and gives simple sharing and live editing. Gamma Plus costs $9 per seat per month when billed annually and builds a first draft fast. Choose Slides for collaboration and Gamma for drafting speed.
Which B2B presentation tool is best for sales decks?
Pitch and Microsoft PowerPoint suit sales decks for different reasons. Pitch adds sharing analytics, pitch rooms, and guest access, so a sales team can see whether a client opened a deck and which slides held attention. PowerPoint suits teams that must send a file in a format every client can open. Test both with a real proposal and check export and link sharing before you choose.
Can I use free presentation software for B2B work?
Yes, for many internal decks and early drafts. Google Slides, Canva, Gamma, Pitch, and Visme all have a free plan, and PowerPoint has a free web version. Free plans often limit storage, premium assets, brand controls, and export options, and Visme adds a watermark on free projects. Use a free plan for a pilot, then move to a subscription plan when you need client-ready export and brand control.
How much does B2B presentation software cost per year?
A single user can start at $84 per year on Microsoft 365 Business Basic or Google Workspace Business Starter, $108 per year on Gamma Plus, $120 per year on Pitch Plus, and $144 per year on Canva Pro, all when billed annually. A 10-person team on Business Starter costs $840 per year, while the same team on Pitch Team costs $1,800 per year. Confirm tax and billing terms at checkout, because monthly billing costs more.
Should I choose PowerPoint or Google Slides for client work?
Choose PowerPoint when clients expect a PowerPoint file, need offline access, or use Microsoft 365 in their own organisation. Choose Google Slides when your team edits together in the browser, shares decks by link, and stores files in Google Drive. Both tools import and export each other’s files, but complex formatting can shift, so test a real deck in both formats before you send it to a client.
Sources
- https://www.microsoft.com/en-us/microsoft-365/powerpoint
- https://www.microsoft.com/en-us/microsoft-365/business/compare-all-microsoft-365-business-products
- https://workspace.google.com/products/slides/
- https://workspace.google.com/pricing/
- https://www.canva.com/
- https://www.canva.com/pricing/
- https://prezi.com/
- https://prezi.com/pricing/
- https://www.beautiful.ai/
- https://www.beautiful.ai/pricing
- https://gamma.app/
- https://gamma.app/pricing
- https://pitch.com/
- https://pitch.com/pricing
- https://www.visme.co/
- https://www.visme.co/pricing/
Prices and features were read on each company’s own website in November 2026. They change often, so confirm the current offer on the official site before you sign up or buy.