AppFolio is the default pick for most mid-size and large management firms, with Core from $1.49 per unit per month and a 50-unit minimum, while Innago and TurboTenant are the default picks for small landlords at $0 a month. Per-unit prices hide the real monthly bill, because AppFolio, DoorLoop, and Yardi Breeze all set a monthly minimum that small portfolios pay instead of the headline rate. TenantCloud Starter caps active leases at 10 even though properties and units are unlimited, so a landlord with 11 active leases must move to Growth at $29.17 a month on annual billing.
Leasing management software covers the full rental cycle, from listing a vacant unit and screening applicants to signing a lease, collecting rent, and tracking renewals. The right choice depends less on the feature list than on unit count, because a $1 per unit rate can cost $100 a month at 10 units once a monthly minimum applies. DoorLoop One drops to $1.50 per unit above 100 units, a billing detail that changes the math for larger portfolios. The eight systems below cover free tools for one-unit landlords, flat monthly plans for growing firms, and per-unit platforms for large portfolios.
On this page
Best leasing management software: comparison table
Swipe the table sideways on a phone to see every column.
| # | Name | Best for | Starting price | Free plan / trial | Link |
|---|---|---|---|---|---|
| 1 | AppFolio | Mid-size and large management firms | $1.49 per unit/month | No | Visit |
| 2 | Buildium | Small and growing management firms | $65/month | Free trial (14 days) | Visit |
| 3 | DoorLoop | Growing firms that want AI agents | $2.50 per unit/month | No | Visit |
| 4 | Yardi Breeze | Residential portfolios near 100 units | $1 per unit/month | No | Visit |
| 5 | TenantCloud | DIY landlords with up to 10 leases | $15/month | Free trial (14 days) | Visit |
| 6 | Avail | DIY landlords starting at $0 | $0/month | Yes | Visit |
| 7 | Innago | Cost-conscious landlords at any size | $0/month | Yes | Visit |
| 8 | TurboTenant | First-time landlords who want a free start | $0/month | Yes | Visit |
The 8 best best leasing management software tools, in detail
AppFolio
Best for: Mid-size and large management firms
AppFolio Core starts at $1.49 per unit per month, Plus starts at $3.20 per unit per month, and Max starts at $5.00 per unit per month. At the Core rate, 100 units cost $149 a month before the unpublished minimum spend. Every plan includes Realm-X Assistant, with Realm-X Flows added on Plus and Max.
- That suits a firm that wants leasing, accounting, and messaging in one place and already manages at least 50 units.
- The trade-off is access.
- A landlord with 20 units cannot buy Core at the headline rate, because the 50-unit minimum applies, and the minimum spend is not stated on the page, s
- AppFolio also has no free plan.
Pros
- Core, Plus, and Max plans scale from $1.49 to $5.00 per unit per month
- Realm-X Assistant is included from Core
- covers listings, leasing, accounting, maintenance, and owner reporting in one system
Cons
- Core has a 50-unit minimum that excludes small landlords
- the minimum monthly spend is not published on the pricing page
Buildium
Best for: Small and growing management firms
Buildium Essential starts at $65 a month, Growth starts at $202 a month, and Premium starts at $420 a month, based on the pricing page opened on 12 November 2026. All three plans include core accounting, maintenance, and leasing features, plus listing syndication, prospect management, and a resident portal. Growth adds more customisation and reporting automation, while Premium adds the Open API and priority support.
- The limits that force an upgrade are clear on the page.
- Essential charges $5 per eSignature document, while Growth charges $1 and Premium includes unlimited eSignatures.
- Incoming bank transfers cost $2.35 each on Essential, $1.35 on Growth, and are free for the first 12 months on Premium, then $0.60 each.
- Choose Buildium when you want a flat monthly price.
Pros
- Essential starts at $65 a month with accounting, maintenance, and leasing included
- Growth adds unlimited eSignatures and lower transaction fees
- Premium adds the Open API and priority support
Cons
- Essential charges $5 per eSignature document and $2.35 per incoming bank transfer
- a $99 setup fee applies per business bank account on Essential
DoorLoop
Best for: Growing firms that want AI agents
DoorLoop One starts at $2.50 per unit per month on annual billing, Connect starts at $4.00 per unit per month, and Multiply starts at $5.00 per unit per month. Monthly billing costs more, at $3.00, $4.80, and $6.00 per unit. One includes accounting, leasing, maintenance, payments, owner and tenant portals, a company website, and full API access.
- Connect adds a Receptionist Agent that answers tenant calls, texts, and portal messages around the clock.
- Multiply adds a Maintenance Ops Agent and a Lease Renewal Agent.
- The pricing detail that matters most is the unit break.
- One drops to $1.50 per unit above 100 units on annual billing, so 100 units cost $250 a month and 200 units cost $400 a month at the published rates,
Pros
- Every plan includes the full platform, with accounting, leasing, maintenance, portals, and API access
- One drops to $1.50 per unit above 100 units
- unlimited users and unlimited document storage on every plan
Cons
- A minimum spend applies and is not stated as a dollar figure on the pricing page
- incoming bank transfers cost $1.50 each on One
Yardi Breeze
Best for: Residential portfolios near 100 units
Yardi Breeze is the entry-level product in the Yardi range, separate from the enterprise Voyager platform. Residential pricing starts at $1 per unit per month on an annual agreement, with a $100 monthly minimum. At 100 units the headline rate and the minimum meet at $100 a month.
- Breeze Premier starts at $2 per unit per month with a $400 monthly minimum and adds utility billing, automated income verification, and expanded repor
- The system covers online payments, lease tracking, maintenance, marketing, and accounting with a general ledger and bank reconciliation.
- That accounting depth is the reason to pick Breeze over a simpler free tool.
- The trade-off is the minimum.
Pros
- Lowest headline per-unit rate in this list at $1 per unit per month for residential portfolios
- no onboarding, training, or support fees are listed
- Premier adds utility billing and automated income verification
Cons
- The $100 monthly minimum means a 10-unit landlord pays $10 per unit in effect
- Breeze Premier starts at $2 per unit per month with a $400 monthly minimum
TenantCloud
Best for: DIY landlords with up to 10 leases
TenantCloud Starter costs $18 a month on monthly billing or $15 a month on annual billing, which is $180 a year. Growth costs $35 a month or $29.17 a month on annual billing, which is $350 a year. Pro costs $60 a month or $50 a month on annual billing, which is $600 a year.
- Business starts at $100 a month with custom limits.
- Every plan allows unlimited properties and units, but active leases are capped at 10 on Starter, 30 on Growth, and 60 on Pro.
- The lease cap is the number to watch, because it is easy to miss beside the unlimited units line.
- A landlord with 11 active leases cannot stay on Starter, even with only 11 units.
Pros
- Starter costs $15 a month on annual billing with unlimited properties and units
- Growth adds a lease builder and inspections
- Pro adds bank reconciliation and an owner portal
Cons
- Starter caps active leases at 10, storage at 1 GB, and bank accounts at 1
- bank reconciliation is held back for Pro
Avail
Best for: DIY landlords starting at $0
Avail Unlimited costs $0 per unit and covers unlimited units, listing syndication to 19 sites, rental applications and screening reports, state-specific leases with digital signing, online rent collection, maintenance tracking, and income and expense tracking. Unlimited Plus costs $9 per unit per month and adds FastPay next-day deposits, waived bank transfer fees, custom application questions, customisable lease templates, and a branded property website. The free plan is genuinely usable, but the cost sits with tenants.
- Tenants pay $2.50 per bank transfer on Unlimited, and card payments carry a 3.5% fee on either plan.
- Unlimited Plus waives the bank transfer fee, but at $9 per unit per month, 10 units cost $90 a month.
- Choose Avail when you manage a few units yourself.
Pros
- Unlimited plan costs $0 per unit with unlimited units, listings, state-specific leases, and rent collection
- Unlimited Plus adds FastPay, waived bank transfer fees, and a branded property website
Cons
- Tenants pay $2.50 per bank transfer on the free Unlimited plan
- Unlimited Plus costs $9 per unit per month, so 10 units cost $90 a month
Innago
Best for: Cost-conscious landlords at any size
Innago is the only system in this list with no subscription plan at all for landlords. Its pricing page states that it is free for landlords, with no monthly fee, no setup fee, and no contract. Rent collection, screening, digital lease signing, listing syndication, maintenance requests, and financial tracking are included in that single free offering.
- There is no higher plan to move to.
- The cost is carried by tenants and applicants instead.
- Tenants pay $2 per bank transfer and 2.99% for card payments, and applicants pay $30 for credit and criminal screening, or $35 with eviction history.
- Innago suits a landlord who wants one free system and is comfortable with tenants covering payment fees.
Pros
- Free for landlords with no monthly fee, no setup fee, and no contract
- includes rent collection, screening, digital lease signing, listings, and maintenance tracking with no unit cap stated
Cons
- Tenants pay $2 per bank transfer and 2.99% for card payments unless the landlord absorbs the fee
- applicants pay $30 for credit and criminal screening, or $35 with eviction history
TurboTenant
Best for: First-time landlords who want a free start
TurboTenant Free costs $0 a month with no fees or contracts, and it covers listings, applicant screening, online rent collection, and maintenance requests for 1 to 50 doors. Essentials costs $12.42 a month and adds online lease creation and signing, faster rent collection, and priority listing review. Pro costs $16.58 a month and adds income verification, fraud detection, and one-click tax-ready reports.
- The free plan is broad, but the accounting gap is real.
- Manual transaction entry is the free plan method, while automatic imports and Schedule E reporting need Pro at $16.58 a month.
- Applicants pay a $45 screening fee, and card rent payments carry a 3.49% fee.
- TurboTenant suits a first-time landlord who wants to list, screen, lease, and collect rent at $0 a month.
Pros
- Free plan costs $0 a month with unlimited listings, screening, rent collection, and maintenance requests
- Essentials adds unlimited leases at $12.42 a month
- Pro adds income verification and tax-ready reports at $16.58 a month
Cons
- Free plan accounting uses manual transaction entry, with automatic imports held back for Pro
- applicants pay a $45 screening fee
How we chose
We chose systems that cover the full leasing cycle, from listing and screening to lease signing, rent collection, and renewal tracking, and that publish a price or a clear quote route on their own site. Prices and plan limits in this article come from official vendor pricing pages opened on 12 November 2026, with Yardi Breeze and Innago fee details cross-checked against vendor pages and dated reports of those pages. We did not test any tool hands-on. We ranked systems by fit for a given portfolio size, not by a single headline rate, because monthly minimums and lease caps change the real bill.
Which system fits your portfolio size
| Portfolio size | Best pick | Monthly cost at that size |
|---|---|---|
| 1 to 10 units | Innago or TurboTenant | $0 a month |
| 11 to 30 units | TenantCloud Starter or Growth | $15 a month on annual billing to 10 leases; $29.17 a month to 30 leases |
| 50 units | Buildium Essential | $65 a month |
| 100 units | Yardi Breeze | $100 a month |
| 100 units | AppFolio Core | $149 a month before the unpublished minimum spend |
| 100 units | DoorLoop One | $250 a month on annual billing |
| 10 units on Avail Plus | Avail Unlimited Plus | $90 a month |
Frequently asked questions
What is the best leasing management software for most landlords?
AppFolio is the best pick for most mid-size and large management firms, because Core starts at $1.49 per unit per month and covers listings, leasing, accounting, and maintenance in one system. For small landlords, Innago and TurboTenant are better, because both cost $0 a month and cover listings, screening, leases, and rent collection.
How much does leasing management software cost?
Costs run from $0 a month on Innago, TurboTenant, and Avail Unlimited to $15 a month on TenantCloud Starter with annual billing, $65 a month on Buildium Essential, $100 a month on Yardi Breeze at its minimum, and $1.49 per unit per month on AppFolio Core. Per-unit plans also carry monthly minimums, so the headline rate is not the bill for a small portfolio.
Which leasing management software is best for a small landlord?
TurboTenant and Innago are the best picks for a small landlord, because both offer a free plan with unlimited listings, screening, and rent collection. Avail is also strong at $0 a month, but tenants pay $2.50 per bank transfer on its free plan, while Innago charges tenants $2 per bank transfer.
Which leasing management software is best for 100 units?
Yardi Breeze is the cheapest headline pick at 100 residential units, at $100 a month, because its $1 per unit rate meets its $100 minimum at that size. AppFolio Core costs $149 a month at 100 units before its unpublished minimum spend, and DoorLoop One costs $250 a month on annual billing.
Does any leasing management software have a free plan?
Yes. Innago, TurboTenant, and Avail all offer a free plan, and Innago has no subscription plan at all. Buildium and TenantCloud do not offer a free plan, but both offer a 14-day trial. Free plans still carry costs elsewhere, such as tenant bank transfer fees and applicant screening fees.
What should I check about lease limits before I buy?
Check the active lease cap, the storage limit, and the bank account limit on the plan you buy. TenantCloud Starter caps active leases at 10, storage at 1 GB, and bank accounts at 1, while Growth allows 30 leases and Pro allows 60. Buildium Essential also charges per eSignature document and per bank transfer.
Sources
- https://www.appfolio.com/
- https://www.appfolio.com/pricing
- https://www.buildium.com/
- https://www.buildium.com/pricing/
- https://www.doorloop.com/
- https://www.doorloop.com/pricing
- https://www.yardibreeze.com/
- https://www.yardibreeze.com/pricing
- https://www.tenantcloud.com/
- https://www.tenantcloud.com/pricing
- https://www.avail.com/
- https://www.innago.com/
- https://www.innago.com/pricing/
- https://www.turbotenant.com/
- https://www.turbotenant.com/pricing/
Prices and features were read on each company’s own website in November 2026. They change often, so confirm the current offer on the official site before you sign up or buy.