Paidnice is the default pick for most B2B teams on Xero or QuickBooks Online, at $69 a month for 150 invoices, with no per-seat fee and late fees included on the entry plan. InvoiceSherpa at $49 a month is the lowest published entry price here for teams with under 100 open invoices, while Chaser at £199 a month fits larger UK teams that need credit checks and a portal. Three of the eight tools publish no subscription price at all, so Upflow, Gaviti and Quadient AR all require a quote before you can compare them on cost.
B2B payment reminders work best when they run on a schedule, use the ledger as the source of truth, and give the customer a clear way to settle the balance. The tools below differ mainly in how they charge, because Paidnice charges by invoice volume, Chaser charges by revenue band, Kolleno and BILL charge per user, and Upflow charges by annual invoice value.
On this page
Best payment reminder software for b2b companies: comparison table
Swipe the table sideways on a phone to see every column.
| # | Name | Best for | Starting price | Free plan / trial | Link |
|---|---|---|---|---|---|
| 1 | Paidnice | Xero or QuickBooks Online teams | $69 per month | Free trial (first 20 actions) | Visit |
| 2 | Chaser | Larger UK teams | £199 per month | Free trial (10 days) | Visit |
| 3 | InvoiceSherpa | Small teams, up to 100 open invoices | $49 per month | Free trial (14 days) | Visit |
| 4 | Kolleno | Teams that need cash application | $650 per user/month | No | Visit |
| 5 | BILL | Firms that want payables and receivables together | $49 per user/month | Free trial | Visit |
| 6 | Upflow | Analytics-led SaaS teams | quote only | Yes (Discover, analytics only) | Visit |
| 7 | Gaviti | Teams with deduction and dispute work | quote only | No | Visit |
| 8 | Quadient AR | B2B teams over $10 million in revenue | quote only | No | Visit |
The 8 best best payment reminder software for b2b companies, in detail
Paidnice
Best for: Xero or QuickBooks Online teams
Paidnice prices by monthly invoice volume. Essentials costs $69 a month for 150 invoices and 600 emails a month, with up to 2 team members, and it includes email and SMS reminders, automated statements, late fees and interest, prompt payment discounts, quote reminders, a customer payment portal and multi-currency support. Pro starts at $99 a month for 300 invoices and 1,200 emails, and it adds unlimited users, a custom email domain, payment plans, recorded calls and priority support.
- Custom starts at $999 a month.
- If you send 150 invoices and 100 quotes in a month, Paidnice counts 250 items, so you need the Pro 300 plan.
- Each extra entity on Pro adds $29 a month.
- NetSuite, Sage Intacct, Dynamics 365 Finance, Business Central and Sage Accounting connect only on Custom.
Pros
- No per-seat fees
- late fees included on Essentials
- first 20 actions free
Cons
- Essentials caps at 2 users and 150 invoices a month
- payment plans start on Pro
- SMS costs $0.10 per reminder
Chaser
Best for: Larger UK teams
Chaser prices its receivables plans by annual revenue band. Compact costs £199 a month for revenue up to £4 million, with 30 templates, 4 schedules, 100 SMS credits, 100 call credits and one sending inbox. Core costs £599 a month for revenue up to £10 million, with unlimited users, templates and schedules, 600 credits and in-app calls with recording.
- Complete costs £899 a month for revenue up to £100 million, with 1,200 credits, a named account manager and a receivables forecast.
- Annual billing takes 10 percent off, so Compact falls to £179.10 a month.
- Chaser also sells a managed Care service, where a dedicated specialist runs follow-ups for the team, and that service is sold with a plan.
- The tool connects to Xero, QuickBooks Online, Sage, NetSuite, Business Central, SAP and Odoo.
Pros
- Email, SMS and call reminders in one schedule
- credit monitoring
- customer payment portal
Cons
- Compact caps at 4 users, 30 templates and 4 schedules
- call recording is not on Compact
- forecasting is an add-on on Core
InvoiceSherpa
Best for: Small teams, up to 100 open invoices
InvoiceSherpa is the lowest published entry price here, at $49 a month for the Sole Proprietor plan, which covers up to 100 open invoices. Small Business costs $99 a month for 101 to 500 open invoices, and Enterprise costs $199 a month for unlimited open invoices. Every plan includes unlimited payment reminders, custom scripting and scheduling, payment and accounting software integration, customizable email templates, reminders sent from your company domain, SMS reminders, a branded portal, late fees, autopay and installment plans.
- Annual billing lowers the plans to $41, $83 and $166 a month.
- The 1 percent fee on invoices collected applies on top of the monthly subscription on every plan.
- That fee is waived for payments processed through Propelr when you open a new account through the integrations page.
- InvoiceSherpa connects to QuickBooks Online, Xero and Clio, and it offers a 14-day free trial with no card required.
Pros
- Unlimited reminders on every plan
- SMS and a branded portal on every plan
- autopay included
Cons
- A 1 percent fee applies to all invoices collected
- entry plan caps at 100 open invoices
- exceeding the limit moves you to the next plan
Kolleno
Best for: Teams that need cash application
Kolleno is an order-to-cash platform that puts collections, payments, cash application, disputes and credit risk in one system. Business Pay costs $650 per user a month, or $545 per user a month billed annually, for businesses with turnover under £1 million. Business Plus costs $1,245 per user a month, or $995 billed annually, for turnover from £1 million to £100 million, with a two-user minimum, so the real floor on that plan is $2,490 a month.
- Enterprise covers £100 million to £1 billion and Enterprise Plus covers above £1 billion, and both are quoted.
- Workflows start on Business Plus, and automatic reconciliation starts on Enterprise, so the entry plan is narrower than the price suggests.
- Kolleno also sets a default contract term of 24 months when the order form is silent, renewing for 12 months with 90 days notice.
- Choose it when cash application is the main workload and you work on NetSuite, SAP or Sage Intacct.
Pros
- Cash application covers BAI2, NACHA and ISO 20022 bank files
- collections, payments and disputes in one workspace
Cons
- Business Pay costs $650 per user a month, so a 3-user team costs $1,950 a month
- workflows start on Business Plus
- no late fee feature was found
BILL
Best for: Firms that want payables and receivables together
BILL sells one ladder of per-user plans that covers both accounts payable and accounts receivable. Essentials costs $49 per user a month, Team costs $65 per user a month, Corporate costs $89 per user a month, and Enterprise is custom. Every plan includes custom invoices, flexible sending, invoice tracking, automated payment reminders, ACH and card acceptance, and auto-charge and auto-pay.
- Team adds automatic 2-way sync with QuickBooks Online and Xero, AI multi-line bill coding and cash flow forecasting for QuickBooks Online users.
- Corporate adds custom approval policies, custom user roles, single sign-on and multi-entity support.
- A 3-user team on Essentials costs $147 a month before any payment fees, and a 3-user team on Team costs $195 a month.
- Payment fees sit on top of the seat price, with ACH at $0.59, a mailed check at $1.99, and card payments at 2.9 percent.
Pros
- Accounts payable and receivable in one account
- reminders on every plan
- auto-charge and auto-pay for repeat customers
Cons
- Essentials connects to QuickBooks Online and Xero only by manual CSV import and export
- automatic sync starts on Team at $65 per user a month
- ACH costs $0.59 and card payments cost 2.9 percent
Upflow
Best for: Analytics-led SaaS teams
Upflow prices by annual gross invoice value, which is the total value of invoices you manage through Upflow each year. Starter covers up to $10 million in annual invoiced revenue and up to 40,000 new invoices a year. Grow covers up to $25 million and 100,000 invoices, Scale covers up to $50 million and 200,000 invoices, Accelerate covers up to $100 million and 300,000 invoices, and Enterprise covers over $100 million and up to 700,000 invoices.
- Every plan shows ask for a quote, and every plan includes unlimited user seats.
- Payment collection costs extra.
- Upflow Payments has a $390 a month platform fee, plus 3.5 percent and $0.30 per card payment, and 0.8 percent per ACH direct debit capped at $5.
- The free Discover plan gives you dashboards into AR health, but it does not run reminder workflows.
Pros
- Unlimited user seats on every plan
- invoice limits rise from 40,000 to 700,000 a year
- branded portals start on Grow
Cons
- Every subscription plan is quote only
- Upflow Payments adds a $390 a month platform fee
- the free Discover plan covers analytics only
Gaviti
Best for: Teams with deduction and dispute work
Gaviti is an invoice-to-cash platform that focuses on the messy middle of collections, where deductions, disputes and short payments take collector time. Its AI scores and prioritizes accounts so collectors work the highest-value items first, while automated dunning handles routine reminders. The platform offers three plans by quote: Standard, Pro and Expert.
- Standard provides the base features, Pro adds any 3 premium features on top of Standard, and Expert includes all premium features, unlimited entities
- The quote-only model means you cannot compare Gaviti on price without a sales conversation, and the plan you need depends on how many premium features
- Deduction management and dispute workflows set it apart from simpler reminder tools, but a small team with a clean ledger will not use that depth.
- Choose it when deductions and disputes are a daily workload.
Pros
- AI scores and prioritizes accounts for collectors
- deduction management and dispute workflows included
- unlimited users, clients, contacts and workflows
Cons
- All three plans are quote only
- Pro allows any 3 premium features
- a dedicated CSM and unlimited entities sit on Expert
Quadient AR
Best for: B2B teams over $10 million in revenue
Quadient AR is accounts receivable automation for B2B finance teams, and its pricing packages are tailored to each business rather than sold at a standard rate. Every package includes unlimited user licenses, unlimited automation rules and collection workflows, and ERP integrations. The platform covers collections, cash application and disputes in one dashboard, and it is designed for B2B businesses generating over $10 million in annual revenue.
- Quadient AR works with NetSuite, Sage Intacct and other ERP systems.
- The tailored model removes the seat and workflow caps that force upgrades in other tools, but it also removes any way to compare the price before you
- You need to share company size, ERP system, invoice volume and current workflows before the team can scope a package.
- Choose it when you are a mid-market B2B team over $10 million in revenue.
Pros
- Unlimited user licenses on every package
- unlimited automation rules and collection workflows
- ERP integrations included in every package
Cons
- Pricing is tailored per business, with no standard price
- built for B2B teams over $10 million in revenue
- no free plan or free trial is listed
How we chose
We included only tools that run scheduled payment reminders for B2B invoices, connect to a ledger or ERP, and give customers a way to settle an open balance. We checked prices on official vendor pricing pages opened on 2026-11-12, and we wrote quote only where the vendor showed no price. We did not test any tool hands-on.
Pick by team size and budget
| Situation | Pick | Why the numbers fit |
|---|---|---|
| Under 100 open invoices | InvoiceSherpa | $49 a month, plus a 1 percent fee on invoices collected |
| Xero or QuickBooks Online, up to 150 invoices | Paidnice | $69 a month, 2 users included, no per-seat fee |
| UK team, revenue under £4 million | Chaser | £199 a month, 4 users included, 30 templates |
| 3 users, cash application needed | Kolleno | $1,950 a month on Business Pay, at $650 per user |
| Payables plus receivables, 3 users | BILL | $147 a month on Essentials, at $49 per user |
| Over $10 million in revenue | Quadient AR | Quote only, unlimited users and workflows |
| Analytics-led SaaS team | Upflow | Quote only, up to 40,000 invoices a year on Starter |
Frequently asked questions
How much does payment reminder software cost for B2B companies?
Entry prices here run from $49 a month for InvoiceSherpa and $49 per user a month for BILL, to $69 a month for Paidnice, £199 a month for Chaser, and $650 per user a month for Kolleno. Upflow, Gaviti and Quadient AR publish no price, so you need a quote. Add fees on top, such as the 1 percent fee at InvoiceSherpa.
Which is best for a small B2B team on Xero or QuickBooks Online?
Paidnice is the best fit for most small B2B teams on Xero or QuickBooks Online, because Essentials costs $69 a month for 150 invoices, includes late fees and a portal, and charges no per-seat fee. InvoiceSherpa is cheaper at $49 a month for up to 100 open invoices, but its 1 percent fee can close the gap as volume grows.
Which is best for a larger finance team that needs cash application?
Kolleno is the best fit when cash application is the main workload, because it matches BAI2, NACHA and ISO 20022 bank files in the same workspace as collections and disputes. Business Pay costs $650 per user a month, and automatic reconciliation starts on Enterprise.
Is there a free plan for B2B payment reminders?
Upflow has a free Discover plan, but it covers analytics only and does not chase an invoice. Paidnice gives you your first 20 actions free with no time limit, InvoiceSherpa offers a 14-day trial, Chaser offers a 10-day trial, and BILL offers a trial in most cases. Kolleno, Gaviti and Quadient AR list no free plan.
Do these tools calculate late fees for B2B invoices?
Paidnice, Chaser and InvoiceSherpa all include late fees, and Paidnice and Chaser calculate them inside the tool. Kolleno has no late fee feature in its product pages, so a team that needs late fees inside the tool should pick Paidnice or Chaser instead.
What should I check before I sign a contract?
Check the billing meter, the plan gates, the payment fees and the contract term. Confirm the invoice cap, the user cap, and whether automatic sync, workflows or branded portals sit on a higher plan. Kolleno sets a default 24-month term, while Paidnice is month to month with no contracts.
Sources
- https://www.paidnice.com
- https://www.paidnice.com/pricing
- https://www.chaserhq.com
- https://www.chaserhq.com/chaser-detailed-pricing-breakdown
- https://www.invoicesherpa.com
- https://www.invoicesherpa.com/pricing
- https://www.kolleno.com
- https://www.kolleno.com/pricing/
- https://www.bill.com
- https://www.bill.com/product/pricing
- https://upflow.io
- https://upflow.io/pricing
- https://www.gaviti.com
- https://www.quadient.com
- https://www.quadient.com/en-gb/ar-automation-pricing-information
Prices and features were read on each company’s own website in November 2026. They change often, so confirm the current offer on the official site before you sign up or buy.