Booqable is the lowest cost entry point in this list at $29 per month when billed annually, with a 14 day free trial and real time availability tracking. HireHop is the only tool here with a free Starter plan for one user, while Rentman, Booqable, EZRentOut, Goodshuffle Pro, and Rentrax offer free trials instead of a free plan. Heavy equipment and construction rental teams should shortlist Quipli at $6,000 per location per year and EZRentOut at $399 per month when billed annually, because both cover maintenance, dispatch, and multi location work in more depth.
Equipment rental inventory tracking software keeps a live record of every item, its location, its condition, and its next booking. The best tools stop double bookings, show real availability to customers and staff, and link each rental to a quote, a contract, and an invoice. Prices come from each vendor pricing page checked on 12 November 2026, and the Sources section lists the page used for each tool.
On this page
Best equipment rental inventory tracking software: comparison table
Swipe the table sideways on a phone to see every column.
| # | Name | Best for | Starting price | Free plan / trial | Link |
|---|---|---|---|---|---|
| 1 | Booqable | Small rental shops that need online booking fast | $29 per month | Free trial (14 days) | Visit |
| 2 | Rentman | AV and event production teams with crew planning | €39 per month | Free trial (30 days) | Visit |
| 3 | HireHop | Small hire companies that want a free start | £46 per month for first user | Yes (free Starter plan) | Visit |
| 4 | EZRentOut | Mid size rental teams with webstore and invoicing | $399 per month | Free trial (7 days) | Visit |
| 5 | Quipli | Heavy equipment rental at one or more locations | $6,000 per location per year | No, demo only | Visit |
| 6 | Goodshuffle Pro | Event rental teams that lead with quotes | $39 per month | Free trial (7 days) | Visit |
| 7 | Point of Rental | Large multi location rental operations | quote only | No, demo only | Visit |
| 8 | Rentrax | Rental counters that want usage based pricing | $29 per month | Free trial | Visit |
The 8 best best equipment rental inventory tracking software tools, in detail
Booqable
Best for: Small rental shops that need online booking fast
Booqable is a rental platform for small and mid size rental businesses that want customers to check availability and book online without a phone call. Start costs $29 per month when billed annually, or $35 per month when billed monthly, for one user and one location. Grow costs $69 per month when billed annually and adds five extra users, e-signatures, and API access.
- Scale costs $149 per month when billed annually and adds ten extra users and extra locations.
- Inventory tracking is central to Booqable.
- Staff can track unique items, set buffer time between rentals, create product bundles, and see a calendar view of availability.
- Orders, quotes, contracts, and invoices sit in the same account, and Stripe and PayPal handle online payments.
Pros
- Real time availability tracking and unlimited inventory on every plan
- No commission on bookings
Cons
- Barcode scanning is an add-on on some plans
- Website builder costs extra at $19 per month when billed annually
Rentman
Best for: AV and event production teams with crew planning
Rentman is an operations platform for event and media production teams, and it suits AV rental companies that plan gear, crew, and projects together. The Rentman Platform costs €39 per month. Inventory Standard costs €14 per power user per month, and Inventory Pro costs €19 per power user per month.
- Crew plans start at €14 per power user per month.
- Basic users are free.
- Inventory features include availability tracking, shortage warnings, inventory bundles, combinations, consumables, packing lists, and subrental handli
- Pro adds repairs and maintenance, inspections, subrentals, several stock locations, and cost tracking.
Pros
- Inventory, crew scheduling, and projects in one workspace
- Basic users are free
Cons
- Equipment Tracking is a separate add-on at €9 per power user per month
- Modular pricing can rise fast as power users are added
HireHop
Best for: Small hire companies that want a free start
HireHop is cloud based equipment rental software for AV, lighting, production, and general hire companies. The Starter plan is free for one user and includes quotes and bookings, customer management, basic stock control, and email support. Professional costs £46 per month for the first user and £23 per month for each additional concurrent user, shown on the site as about $64 and $32 in US dollars.
- Enterprise pricing is on request.
- Professional adds advanced stock control, multi user workflows, multi depot setup, reports and dashboards, and priority support.
- The pricing page states that there are no mandatory onboarding or setup fees, and that free CSV import templates help a team upload inventory, clients
- Hosting, updates, and automated backups are included in the user seat price.
Pros
- Free Starter plan for one user with basic stock control
- Multi depot setup is included on Professional
Cons
- Professional is billed per concurrent user, so cost rises with team size
- Enterprise pricing is on request only
EZRentOut
Best for: Mid size rental teams with webstore and invoicing
EZRentOut is equipment rental management software from EZO for businesses that rent equipment to customers across construction, AV, events, and general rental work. Growth costs $399 per month when billed annually, Premium costs $499 per month when billed annually, and Enterprise pricing is custom. Growth includes bookings, an availability calendar, mobile access, reports, and a rental webstore.
- Premium adds QuickBooks, sub renting, work orders, and cycle billing.
- Inventory tracking in EZRentOut covers assets for individually tracked equipment, asset stock for quantities of identical units, and inventory for con
- Staff can manage check in, checkout, pickup and return workflows, rental rates, long term rentals, cycle billing, and invoicing.
- Maintenance and work orders, damage and inspection records, and rental and financial reporting are part of the product.
Pros
- Rental webstore, availability calendar, and mobile access on Growth
- QuickBooks integration on Premium
Cons
- Starting price jumps to $399 per month, with no lower monthly plan listed on the vendor pricing summary
- GPS, telematics, and multi site support sit in Enterprise
Quipli
Best for: Heavy equipment rental at one or more locations
Quipli is rental software built for heavy construction equipment and general tool rental companies. Core costs $6,000 per location per year, with unlimited users and unlimited inventory. Plus costs $10,000 per location per year and adds AI agents.
- Onboarding, data import, training, and support are included in every subscription.
- There is no free trial listed, so evaluation starts with a demo.
- Quipli covers online booking, real time availability, inventory, dispatch, service and repair, payments, and full accounting in one system.
- The dispatch board plans deliveries and pickups, Hapn GPS tracking supports automatic hour meter readings and overage billing, and driver licence veri
Pros
- One flat price per location with unlimited users and inventory
- Onboarding, training, and 7 day support are included
Cons
- $6,000 per location per year is a large commitment for a small yard
- No self serve free trial is listed
Goodshuffle Pro
Best for: Event rental teams that lead with quotes
Goodshuffle Pro is event rental software for tents, tables, chairs, linens, decor, and other event equipment. Lite costs $39 per month for the account owner only, with unlimited projects, quotes and contracts, unlimited inventory items, and conflict detection. Standard costs $99 per month when billed annually, or $139 per month when billed monthly, and adds a limited user, a dispatch vehicle, and digital pull sheets.
- Inventory features include unlimited items, item attributes and tags, packages, pools, alternates, set asides and subrentals, and conflict buffer time
- Quotes can be signed and settled online, and payment reminders and quote expiration help a team follow up without extra tools.
- Advanced Inventory costs $7 per user per month as an add-on.
- Website Integration costs $79 per month when billed annually, and QuickBooks Online costs $39 per month when billed annually.
Pros
- Unlimited projects, quotes, contracts, and inventory items on Lite
- Conflict detection stops double bookings
Cons
- Advanced Inventory with rapid scan is an add-on at $7 per user per month
- Website Integration and QuickBooks Online cost extra each month
Point of Rental
Best for: Large multi location rental operations
Point of Rental is rental management software for equipment, event and tent, general tool, portable sanitation, AV, and recreational rental businesses. The vendor pricing page states that prices are quoted per business, based on fleet size, locations, features, and users. Essentials is the cloud product for growing rental businesses, and Elite is for large, complex operations.
- Every plan includes at least 2 users, with volume discounts on more users.
- The suite covers inventory control, contract writing, automatic billing, maintenance scheduling, dispatch, CRM, analytics, and an online store, with m
- Integrations include QuickBooks, Xero, Sage, and AccountsIQ.
- Add-ons such as e-signatures, condition photos, and a self service kiosk are quoted on top.
Pros
- Essentials and Elite cover inventory, contracts, billing, maintenance, and dispatch in one suite
- Every plan includes at least 2 users
Cons
- No prices are published, so budgeting needs a quote after a demo
- Implementation is a configured rollout, not a self serve setup
Rentrax
Best for: Rental counters that want usage based pricing
Rentrax is rental and tour management software for party and event rental, sports equipment, and other rental types. Pricing is based on transactions, not on users or features. Starter costs $29 per month and includes 30 transactions.
- Growth costs $169 per month and includes 250 transactions.
- Advanced costs $449 per month and includes 1,000 transactions.
- Premium costs $999 per month and includes 3,000 transactions.
- Inventory tracking in Rentrax covers scheduling, invoicing, and real time insight into rental activity, with dynamic pricing for seasonal, hourly, or
Pros
- All features on every plan, with unlimited users
- System picks the lowest plan for actual monthly usage
Cons
- Starter includes only 30 transactions per month, with $0.80 per extra transaction
- One time setup fee of $395 is listed on the pricing page
How we chose
We checked each vendor pricing page on 12 November 2026 and used the starting price shown there, or quote only where no price was published. We read product pages for inventory tracking, availability, barcode or QR scanning, serial numbers, maintenance, multi location stock, quotes, contracts, and invoicing. We kept only tools with a live official homepage and a real inventory rental product. We did not claim hands on testing, and we did not use review scores, awards, or customer counts to rank the tools.
What to check before you buy
Start with the inventory model. Ask whether the tool tracks each item by serial number, tracks quantities of identical items as stock, and tracks consumables or sale items separately. A tool that only tracks quantities will struggle with high value gear that needs a full history. Next, check availability logic. The tool should block double bookings, show buffer time for cleaning or repair, and handle shortages and subrentals.
Check scanning and the warehouse workflow. Barcode or QR check in and check out, packing lists, pull sheets, and mobile access matter more than a long feature list when the yard is busy. Ask whether scanning is included or an add-on. Check maintenance next. The tool should schedule service by date or by machine hours, flag repairs, record damage, and keep an item out of service until it is cleared.
Check billing and accounting before you sign. Confirm how the tool handles deposits, damage charges, late fees, cycle billing for long term rentals, taxes, and refunds. Confirm whether QuickBooks, Xero, or Sage sync is included or limited to a higher plan. Ask for the total first year cost, including add-ons, extra users, extra locations, and any setup fee.
Frequently asked questions
What is equipment rental inventory tracking software?
Equipment rental inventory tracking software is a system that records every rental item, its serial number or stock quantity, its location, its condition, and its booking dates. It shows real availability, blocks double bookings, creates quotes and contracts, tracks check in and check out, and links each rental to invoicing and payment.
Which tool is best for a small rental business?
Booqable is the best starting point for many small rental businesses, because Start costs $29 per month when billed annually, includes unlimited inventory and orders, and offers a 14 day free trial. HireHop is also strong for a small team, because its Starter plan is free for one user. Pick Booqable if online booking is the priority, and pick HireHop if you want a free start.
Do any of these tools have a free plan?
Yes. HireHop has a free Starter plan for one user, with basic stock control, quotes and bookings, and customer management. Booqable, Rentman, EZRentOut, Goodshuffle Pro, and Rentrax offer free trials, with trial lengths of 7, 14, or 30 days depending on the vendor. Quipli and Point of Rental do not list a free plan, so evaluation starts with a demo.
How much does equipment rental inventory tracking software cost?
Prices in this list run from $29 per month for Booqable Start and Rentrax Starter to $399 per month for EZRentOut Growth when billed annually, and $6,000 per location per year for Quipli Core. Rentman starts at €39 per month plus €14 per power user per month for Inventory Standard. Point of Rental is quote only.
Can these tools track serial numbers and maintenance?
Yes, most of them can, but the depth varies by plan. Booqable, Rentman, HireHop, EZRentOut, and Quipli list serial number or unique item tracking, and Rentman Pro, EZRentOut Premium, and Quipli add repairs, inspections, and work orders. Goodshuffle Pro adds Advanced Inventory as an add-on for rapid scan and set asides.
Should I choose a flat monthly plan or a per user plan?
Choose a flat monthly plan if your team size is stable and you want a fixed cost, such as Booqable, Goodshuffle Pro, or Quipli. Choose a per user plan if you have a small core team and many part time users, such as HireHop or Rentman, where basic users are free on Rentman. Count users at peak season before you decide.
Sources
- https://booqable.com/
- https://booqable.com/pricing/
- https://rentman.io/
- https://rentman.io/pricing
- https://hirehop.com/
- https://hirehop.com/pricing/
- https://ezo.io/ezrentout/
- https://ezo.io/llm-info/
- https://www.quipli.com/
- https://www.quipli.com/ezrentout-vs-rentle-vs-quipli/
- https://pro.goodshuffle.com/
- https://pro.goodshuffle.com/pricing
- https://www.point-of-rental.com/
- https://www.point-of-rental.com/pricing
- https://rentrax.com/
- https://rentrax.com/pricing/
Prices and features were read on each company’s own website in November 2026. They change often, so confirm the current offer on the official site before you sign up or buy.