The best property management CRM depends on portfolio size, because per unit prices look low until a monthly minimum or a per unit service charge changes the total. Buildium, DoorLoop, and AppFolio suit firms that manage for other owners, while TenantCloud, RentRedi, and Hemlane suit landlords who manage their own rentals. A CRM in this category should cover prospect tracking, lease follow up, tenant records, owner communication, maintenance requests, and rent collection in one record.
We compared 8 options for best property management crm. Each profile below lists the price, free plan, pros and cons as published by the company.
On this page
Best property management crm: comparison table
Swipe the table sideways on a phone to see every column.
| # | Name | Best for | Starting price | Free plan / trial | Link |
|---|---|---|---|---|---|
| 1 | AppFolio | Large residential firms | $1.49 per unit/month | No | Visit |
| 2 | Buildium | Growing management firms | $65 per month | Free trial (14 days) | Visit |
| 3 | DoorLoop | Firms that want AI help with tenant contact | $2.50 per unit/month | No | Visit |
| 4 | TenantCloud | Landlords who want low flat pricing | $15 per month | Free trial (14 days) | Visit |
| 5 | RentRedi | Self managing landlords who want one flat rate | $12 per month | No | Visit |
| 6 | Propertyware | Large single family portfolios | quote only | No | Visit |
| 7 | Yardi Breeze | Small portfolios that want Yardi accounting | $1 per unit/month | No | Visit |
| 8 | Hemlane | Landlords who want help with repairs | $30 per month | Yes | Visit |
The 8 best best property management crms, in detail
AppFolio
Best for: Large residential firms
AppFolio is built for professional firms that manage residential portfolios at scale. The Core plan starts at $1.49 per unit per month, with Plus at $3.20 and Max at $5.00 per unit per month. Those rates are starting rates, and a minimum spend applies.
- The platform covers accounting, leasing, maintenance, tenant communication, owner reporting, and online payments.
- The CRM value grows with the plan.
- Core covers the operating base, while Max adds Leasing CRM, Leasing Signals, broader accounting functions, and a dedicated customer success manager.
- A firm with fewer than 50 units should look elsewhere, because the Core minimum closes the door.
Pros
- Full accounting, leasing, maintenance, and communication in one system
- Leasing CRM and automation appear in the top plan
Cons
- Core needs at least 50 units and a minimum spend
- Leasing CRM is in Max only, so smaller firms cannot use the full CRM set
Buildium
Best for: Growing management firms
Buildium is a cloud platform for residential managers and community associations that need accounting, leasing, maintenance, payments, and communication in one system. Essential starts at $65 per month, Growth starts at $202 per month, and Premium starts at $420 per month. The price rises with the unit count, so a firm should use the pricing page calculator for its own portfolio.
- A 14 day free trial is available with no credit card required.
- The CRM side covers rental listing syndication, prospect management, applicant management, tenant screening, eSignatures, and resident communication.
- Growth adds more customization, reporting automation, enhanced tenant screening, lower cost eSignatures and EFT transactions, and business analytics.
- Premium adds the full AI and automation suite, free inspections and eSignatures, first year free incoming EFT transactions, and Open API access.
Pros
- Prospect management, applicant tracking, and owner portals in one platform
- Growth and Premium add reporting automation and analytics
Cons
- eSignatures cost $5 per document on Essential
- Open API access is in Premium only
DoorLoop
Best for: Firms that want AI help with tenant contact
DoorLoop now sells three plans that share the same platform and differ in how much work the system takes on. DoorLoop One starts at $2.50 per unit per month, with rates as low as $1.50 per unit above 100 units. DoorLoop Connect starts at $4.00 per unit per month, and DoorLoop Multiply starts at $5.00 per unit per month.
- Minimum spend and units apply on each plan, so a buyer should ask for the minimum in writing.
- There is no free plan, and the entry point is a demo or a sales conversation.
- The CRM features are a clear strength.
- DoorLoop lists a Prospect CRM for tracking every rental prospect and lead source, a Tenant CRM that holds all tenant information and documents in one
Pros
- Prospect CRM, tenant CRM, and a communication center in every plan
- Unlimited users, storage, and API access in DoorLoop One
Cons
- Minimum spend and units apply
- Incoming ACH costs $1.50 on DoorLoop One
TenantCloud
Best for: Landlords who want low flat pricing
TenantCloud is a low cost option for landlords who manage their own rentals and want a single system for listings, applications, leases, rent collection, maintenance, and accounting. Starter is $15 per month billed annually, Growth is $29.17 per month billed annually, and Pro is $50 per month billed annually. Business starts at $100 per month with custom terms.
- Monthly billing costs more, at $25 for Starter, $35 for Growth, and $60 for Pro.
- The price does not rise per unit.
- The CRM record covers lead tracking, lead text messaging, rental listings, online applications, tenant screening, eSignatures, lease renewals, documen
- Growth adds move in and move out inspections, a tenant message board, and more reports.
Pros
- Unlimited properties and units on every plan
- Lead tracking, screening, leasing, and accounting in one low cost system
Cons
- Active leases are capped at 10 on Starter, 30 on Growth, and 60 on Pro
- Bank reconciliation and the owner portal are in Pro only
RentRedi
Best for: Self managing landlords who want one flat rate
RentRedi keeps pricing simple. There is one plan with the same full feature set on every term. Monthly billing is $29.95 per month, a 6 month term is $20 per month, and annual billing is $12 per month.
- The annual plan saves $215.40 per year against monthly billing, according to the pricing page.
- Unlimited properties, tenants, teammates, and connected bank accounts are included, with no per unit charges and no long term contract.
- A 30 day money back guarantee applies instead of a free trial.
- The system covers rent collection, listings, applications, tenant screening, leases, maintenance tracking, tenant messaging, accounting, and reporting
Pros
- One plan with the full feature set and unlimited properties, tenants, and teammates
- Flat rate never rises with unit count
Cons
- No free trial, and the charge starts at signup
- Tenant screening costs $39.99 and is an extra charge
Propertyware
Best for: Large single family portfolios
Propertyware, part of RealPage, is built for single family and scattered site portfolios that need strong customization, owner statements, maintenance coordination across dispersed properties, and accounting. The pricing page lists Basic, Plus, and Premium packages with the same broad feature list, including marketing, property management, owner portals, tenant portals, maintenance, accounting, screening, payments, two way text messaging, eSignatures, inspections, maintenance projects, and vendor portals. Each package shows a Contact Sales button, and the page states that transaction charges apply for screening and payments.
- The lack of a published dollar price is the main drawback for a buyer who wants a fast comparison.
- The page also states that billable units are adjusted in 50 unit increments, and that Enterprise and API access adds $1 per unit per month to any pack
- A buyer should ask for a written quote that states the package rate, the billable unit count, the implementation charge, and the transaction charges f
Pros
- Customizable single family and scattered site management with owner and tenant portals
- Unlimited support, storage, and online training
Cons
- The pricing page shows Contact Sales with no dollar price
- Billable units move in 50 unit increments
Yardi Breeze
Best for: Small portfolios that want Yardi accounting
Yardi Breeze is the smaller portfolio version of Yardi, with per unit pricing and a simple structure. Residential Breeze is $1 per unit per month with a $100 monthly minimum, commercial Breeze is $2 per unit per month with a $200 monthly minimum, and Breeze Premier has a $400 monthly minimum. All plans run on an annual agreement.
- That means a portfolio with 20 residential units pays $100 per month, not $20, and the per unit rate only takes effect above 100 units.
- A buyer should model the minimum before comparing Breeze with a flat rate tool.
- The platform covers accounting, online rent payments, tenant portals, maintenance, leasing, reporting, and owner statements.
- Breeze Premier adds more accounting depth and support, including an account manager and more phone support hours.
Pros
- Residential pricing at $1 per unit per month with no setup, training, or support charges stated on the pricing page
- Strong accounting with bank reconciliation and owner reporting
Cons
- A $100 monthly minimum applies on residential Breeze, so small portfolios pay the minimum
- No free trial is offered
Hemlane
Best for: Landlords who want help with repairs
Hemlane pairs software with optional help from people, which sets it apart from the other tools in this list. Starter is free and covers advertising to listing sites, applicant and tenant screening, rental accounting with bank sync, cash flow reporting, and income statements. Basic is $2 per unit plus a $28 monthly platform fee, which is $30 per month for 1 unit on annual billing.
- Essential is $20 per unit plus the $28 platform fee, which is $48 per month for 1 unit.
- Complete is $58 per unit plus the $28 platform fee, which is $86 per month for 1 unit.
- The CRM and service mix changes by plan.
- Basic adds lease tracking, document storage, rent collection, tenant messaging, and eSign.
Pros
- Starter is free with listings, screening, and rental accounting
- Basic includes $0 ACH rent payments, eSign, and lease management
Cons
- A $28 monthly platform fee sits inside every subscription plan price
- Essential and Complete charge $20 and $58 per unit, so costs rise fast with unit count
How we chose
We opened the vendor pricing page for AppFolio, Buildium, DoorLoop, TenantCloud, RentRedi, and Propertyware on 12 November 2026, and we used vendor published pricing for Yardi Breeze and Hemlane from their own pricing pages as quoted in search results, because the direct page fetch for those two returned a rate limit. We took the starting price from the pricing page for each tool, and we wrote quote only for Propertyware because its pricing page shows Contact Sales with no dollar price. We checked plan pages for prospect tracking, tenant records, owner portals, leasing, maintenance, accounting, and communication, and we noted limits on the same pages, such as lease caps, unit minimums, monthly minimums, and transaction charges. We did not claim hands on testing, and we did not use review scores, awards, customer counts, or test results.
What to check before you buy
Check the monthly total at your unit count, not the headline rate. A $1 per unit rate with a $100 minimum costs $100 per month for 20 units, while a $15 flat plan costs $15 for the same portfolio. Ask which CRM features are in the entry plan, because leasing CRM, owner portals, bank reconciliation, and API access often sit in a higher plan. Check lease caps and unit caps, because TenantCloud caps active leases by plan and AppFolio needs at least 50 units on Core. Check transaction charges for ACH, cards, eSignatures, and screening, and check data export, contract length, and cancellation terms. Use the decision table below to match portfolio size and budget to a short list, then test the lead pipeline and the tenant record with real sample data.
| Portfolio size | Budget signal | Short list to test first |
|---|---|---|
| 1 to 10 units, self managed | $12 to $30 per month | RentRedi, TenantCloud Starter, Hemlane Basic |
| 11 to 50 units, self managed | $15 to $65 per month | TenantCloud Growth or Pro, Buildium Essential, Hemlane Basic |
| 51 to 200 units, management firm | $65 to $250 per month at entry rates | Buildium, DoorLoop One, Yardi Breeze |
| 200 or more units, management firm | Per unit pricing with a written quote | AppFolio, Propertyware, DoorLoop Connect |
Frequently asked questions
What is a property management CRM?
A property management CRM is a system that holds prospect, tenant, owner, vendor, and property records in one place, with leasing, rent collection, maintenance, and communication linked to each record. It tracks a lead from first contact to signed lease, then keeps the same tenant record for payments, requests, renewals, and owner reporting. A good CRM reduces duplicate entry and keeps messages tied to the right unit.
Which property management CRM is best for a small landlord?
RentRedi and TenantCloud are strong starts for a small landlord, because both offer low flat pricing and cover rent collection, listings, leases, maintenance, and tenant records. Hemlane Starter is free and suits a landlord who wants listings, screening, and accounting without a subscription. A small landlord should compare the lease cap on TenantCloud, the lack of a free trial on RentRedi, and the per unit cost on Hemlane before choosing.
Which property management CRM is best for a management firm?
Buildium and DoorLoop suit a growing management firm, because both cover prospect management, owner portals, accounting, maintenance, and reporting for many owners. AppFolio suits a larger firm with at least 50 units, because its full Leasing CRM sits in Max and its per unit pricing rewards scale. A firm should ask for a written quote, test the owner portal, and check API access and reporting depth before it commits.
Do any property management CRM tools offer a free plan?
Hemlane offers a free Starter plan with listings, screening, and rental accounting. Buildium and TenantCloud offer a 14 day free trial, but no free plan. RentRedi offers a 30 day money back guarantee instead of a free trial. AppFolio, DoorLoop, Propertyware, and Yardi Breeze do not offer a free plan, so a buyer should use a demo or a trial where one is available before signing a contract.
How much does a property management CRM cost per month?
Costs range from $12 per month billed annually for RentRedi to $65 per month for Buildium Essential, with per unit tools from $1 per unit per month for Yardi Breeze to $2.50 per unit per month for DoorLoop One. AppFolio starts at $1.49 per unit per month, and Propertyware is quote only. Monthly minimums change the total, so a buyer should calculate the cost at 10, 50, and 100 units before comparing headline rates.
Should I choose per unit pricing or flat monthly pricing?
Flat monthly pricing suits a landlord whose unit count grows, because the cost stays the same while the portfolio grows. Per unit pricing suits a firm that wants cost to track portfolio size and that can pass the cost through to owners or tenants where local rules allow it. A buyer should model both shapes at the current unit count and at the expected count in 12 months, including minimums, transaction charges, and any service charges.
Sources
- https://www.appfolio.com/
- https://www.appfolio.com/pricing
- https://www.buildium.com/
- https://www.buildium.com/pricing/
- https://www.doorloop.com/
- https://www.doorloop.com/pricing
- https://www.tenantcloud.com/
- https://www.tenantcloud.com/pricing
- https://rentredi.com/
- https://rentredi.com/pricing
- https://www.propertyware.com/
- https://www.propertyware.com/pricing/
- https://www.yardibreeze.com/
- https://www.yardibreeze.com/pricing/
- https://www.hemlane.com/
- https://www.hemlane.com/resources/property-management-software-owners-guide/
Prices and features were read on each company’s own website in November 2026. They change often, so confirm the current offer on the official site before you sign up or buy.