Bullhorn, Avionte and Ceipal fit healthcare staffing agencies best, because they combine ATS, CRM, credential tracking and shift workflows in one place. Manatal at $15 per user per month and Crelate at $85 per user per month are the lowest cost starting points here for small teams that need a capable ATS and CRM. Workable starts at $299 per month and Breezy starts at $157 per month, and both suit in-house hospital and clinic teams that hire nurses and clinicians directly.
Medical staffing is different from general hiring. A nurse, doctor, allied health professional or care worker needs a valid licence, current checks, the right specialty and availability for a specific shift. A missed credential can stop a placement, and a slow reply can lose a candidate to another agency. The tools below handle high volume hiring, candidate databases, client records and compliance steps, and their pricing pages were checked on 12 November 2026.
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Best recruitment software for medical staffing: comparison table
Swipe the table sideways on a phone to see every column.
| # | Name | Best for | Starting price | Free plan / trial | Link |
|---|---|---|---|---|---|
| 1 | Bullhorn | Large healthcare staffing agencies | $165 per user per month | No | Visit |
| 2 | Avionte | Full front and back office staffing | quote only | No | Visit |
| 3 | Ceipal | Healthcare staffing with VMS work | quote only | No | Visit |
| 4 | Workable | In-house hospital hiring teams | $299 per month | Free trial | Visit |
| 5 | Breezy | Small and midsize clinic teams | $157 per month | Free trial (14 days) | Visit |
| 6 | Manatal | Small agencies on a tight budget | $15 per user per month | Free trial | Visit |
| 7 | Vincere | Growing UK and global agencies | £95 per user per month | No | Visit |
| 8 | Crelate | Small recruiting firms | $85 per user per month | No | Visit |
The 8 best best recruitment software for medical staffings, in detail
Bullhorn
Best for: Large healthcare staffing agencies
Bullhorn suits medical staffing agencies that place nurses, locums and allied health staff at volume. The Core plan starts at $165 per user per month and includes custom fields and workflows, LinkedIn integrations, an email sidebar. Those custom fields let you track licence type, specialty, expiry dates and preferred shift patterns on each candidate record.
- The higher plans add AI search and match, process automation, real time analytics and a dedicated account manager.
- Bullhorn One adds timesheet management, invoicing and pay and bill automation for contract staff.
- The main drawback is cost.
- Small agencies may find the per user price hard to justify until placement volume grows.
Pros
- Built for staffing agencies with ATS and CRM in one system
- AI search and match helps find clinicians fast
Cons
- Starting price is high for a small team
- higher tiers need a quote and add cost for extra features
Avionte
Best for: Full front and back office staffing
Avionte is an all in one staffing platform that covers the full cycle from recruiting to payroll and billing. That matters for medical staffing because temporary nurses and care staff need timesheets, pay rates, shift scheduling and client billing handled without moving data between systems. The platform includes CRM and ATS, payroll and billing, reporting and analytics and a mobile experience.
- For a healthcare agency, the value is in the link between front office recruiting and back office operations.
- A recruiter can place a clinician, the timesheet can flow into billing, and managers can see performance in one place.
- The main limit is transparency.
- The pricing page does not show a starting price, so you need a quote, and the breadth of the platform can mean a longer setup.
Pros
- Combines CRM, ATS, payroll and billing in one platform
- mobile tools keep talent connected on shift work
Cons
- No public starting price, so budgeting needs a sales quote
- the full platform may be more than a small team needs
Ceipal
Best for: Healthcare staffing with VMS work
Ceipal offers a healthcare platform alongside its IT and general staffing platform, which makes it a direct fit for medical staffing firms. The system combines an applicant tracking system, a vendor management system and workforce management in one place. That helps when hospitals send requisitions through a VMS and expect fast, compliant submissions.
- AI candidate matching, resume parsing and bulk email and SMS tools help recruiters work through large pools of nurses and clinicians.
- Ceipal also lists Procurewise VMS integration for supplier management,.
- Recruiters can search by location, post jobs and track a candidate from submission to placement.
- The main drawback is price transparency.
Pros
- Has a dedicated healthcare platform with ATS, VMS and workforce tools
- AI matching and resume parsing speed up shortlisting
Cons
- No public starting price, so costs are unclear until you talk to sales
- the full suite can be complex for a small team
Workable
Best for: In-house hospital hiring teams
Workable suits hospitals, clinic groups and care providers that hire directly rather than through an agency. The Standard plan starts at $299 per month and includes a candidate sourcing suite, an applicant tracking system, unlimited active jobs subject to fair usage limits, a hiring plan and a custom report builder. You can post to more than 200 job boards, build a careers page.
- The platform also covers HR tasks such as onboarding, time off management and time tracking when you bundle recruiting and HR.
- The limits are in the add ons.
- Texting costs $89 per month, video interviews cost $109 per month and assessments cost $59 per month on Standard.
- AI agents use credits, with 3,000 complimentary credits on each ATS plan.
Pros
- Unlimited active jobs on the Standard plan with a sourcing suite and ATS
- strong interview scheduling and reporting tools
Cons
- Texting, video interviews and assessments cost extra on the Standard plan
- AI agent features use credits
Breezy
Best for: Small and midsize clinic teams
Breezy fits a small clinic, care home group or in-house team that hires regularly but does not want per user pricing. The Startup plan starts at $157 per month when billed annually, or $189 when billed monthly, and every plan includes unlimited users and unlimited open positions. Startup covers job posting to more than 50 job boards, a branded careers site, interview self scheduling, video interviews and email and calendar sync.
- AI applicant scoring, resume fraud checks and candidate summaries are available on every plan, and the trial includes 100,000 credits, enough to score
- Extra credits start at $30 per 100,000.
- Growth at $273 per month adds multiple hiring pipelines, scorecards, interview guides and reference checks.
- The main limits are the lack of a free plan and the credit model for AI scoring, which adds cost at high volume.
Pros
- Flat monthly price with unlimited users and unlimited open positions
- AI applicant scoring and resume fraud checks on every plan
Cons
- No free plan, only a 14 day trial
- AI credits cost extra beyond the trial allowance
Manatal
Best for: Small agencies on a tight budget
Manatal is the lowest cost starting point in this list, and it suits a small medical staffing agency or a solo recruiter who needs an ATS and CRM without a large monthly bill. The Professional plan starts at $15 per user per month when billed annually, or $19 when billed monthly. It allows up to 15 jobs per account and up to 10,000 candidates, with unlimited hiring managers.
- Features include AI candidate enrichment, resume parsing, AI recommendations, candidate scoring, custom pipelines and mass emailing.
- Enterprise at $35 per user per month when billed annually removes the job and candidate caps and adds workflow automation, while Enterprise Plus at $5
- The main limits are the caps on the cheapest plan, which a busy medical agency can hit fast.
- Check your active job count and candidate database size against the 15 job and 10,000 candidate limits before you choose Professional.
Pros
- Lowest starting price in this list with a clear per user model
- AI recommendations, resume parsing and CRM included
Cons
- Professional plan caps jobs at 15 per account and candidates at 10,000
- advanced reporting and API sit in higher tiers
Vincere
Best for: Growing UK and global agencies
Vincere, now sold as Access Vincere Evo, is built for recruitment agencies and suits medical staffing firms growing from a solo desk to a larger team. Pricing is set by team size. Startup is £150 for a single user per month, Core is £95 per user per month for 2 to 7 users, and Pro starts from £85 per user per month for 7 or more users.
- Startup and Core run on a 30 day rolling contract with no annual lock in, and teams can be live in 48 hours on the self serve route.
- Every plan shares the same ATS and CRM core, with candidate and contact management, job and pipeline management, client tools, email and calendar inte
- Core and Pro can add AI candidate matching, temp and contract management, onboarding checks and pay and bill tools.
- The main limits are currency and add on costs.
Pros
- Clear tier pricing by team size with no annual lock in on Startup and Core
- temp and contract management available as an add on
Cons
- Prices are in pounds, so non UK teams need to check conversion and tax
- AI matching and some modules cost extra
Crelate
Best for: Small recruiting firms
Crelate combines an ATS, a recruiting CRM and staffing software, and it suits a small medical staffing firm that needs a solid core system without enterprise cost. The Essentials plan starts at $85 per user per month when billed annually, for up to 2 users and 20,000 contacts. It includes a complete ATS, client contact management, recruitment CRM and analytics, full text and Boolean search, standard resume parsing and mobile recruiting.
- The Business plan at $119 per user per month adds more contacts, premium resume parsing limits of 350, more custom fields and workflows and webhooks.
- Crelate also offers Crelate Hire for onboarding and compliance, priced per hire, which can help with credential steps for new medical staff.
- The main limits are the Essentials caps and the extra fees for text messaging, eSignature and email campaigns.
- Check the 20,000 contact limit against your clinician database.
Pros
- Full ATS and recruiting CRM with Boolean search and resume parsing from $85 per user per month
- client portal included
Cons
- Essentials is limited to 2 users and 20,000 contacts
- text messaging, eSignature and email campaigns cost extra
How we chose
We checked each vendor pricing page on 12 November 2026 and took the starting price from that page. Where a vendor did not publish a price, we wrote quote only rather than guessing a figure. We looked for ATS and CRM features, candidate search and matching, job posting, interview scheduling, client management and tools that fit medical staffing, such as credential fields, compliance workflows, shift handling, timesheets and VMS links. We read plan pages to confirm what is included at the starting tier and what needs a higher plan or an add on. We did not claim hands on testing, and we did not use review scores, awards or customer counts as a basis for ranking.
What to check before you buy
Medical staffing has compliance steps that general hiring does not, so check them in a demo with real roles. Ask how the system tracks licence type, registration number, expiry date, background checks, immunisation records and right to work status, and whether it alerts you before a credential expires. Check how a recruiter finds a nurse by specialty, location and shift availability, and how fast a shortlist can be sent to a client. Ask about redeployment, so a clinician finishing one assignment can be matched to the next without re-entering data. Check the full cost, not just the headline price. Add texting, video interviews, assessments, AI credits and onboarding modules to the monthly total. Ask about data migration, training, support hours and contract length, and whether you can add or remove users mid contract. Check integrations with job boards, LinkedIn, background screening providers, payroll and VMS systems your clients use. Finally, check data protection and access controls, including role based permissions and audit logs, because medical staff records are sensitive.
Frequently asked questions
What is the best recruitment software for medical staffing?
The best choice depends on whether you are an agency or an in-house team. Bullhorn, Avionte and Ceipal fit agencies that place temporary and contract medical staff at volume, because they combine ATS, CRM, credential tracking and back office tools. Workable and Breezy fit hospitals and clinics that hire directly, while Manatal and Crelate fit small teams at a lower starting price.
How much does medical staffing software cost?
Starting prices in this list range from $15 per user per month for Manatal to $299 per month for Workable, with Bullhorn at $165 per user per month and Crelate at $85 per user per month. Avionte and Ceipal use quotes, so the total depends on users, modules and implementation. Add texting, video interviews, AI credits and onboarding modules to the headline price before you compare totals.
Do I need a staffing specific ATS for nurses and clinicians?
A staffing specific ATS helps when you place temporary, contract or locum staff, because it tracks credentials, shift availability, redeployment and client billing in one place. A general ATS can work for direct hiring by a hospital or clinic, where the focus is on permanent roles and onboarding. If you run high volume temporary placements, choose a staffing platform.
Can these tools track licences and credential expiry?
Most staffing platforms in this list let you add custom fields for licence type, registration number and expiry date, and some offer onboarding and compliance modules. The exact alerts and checks vary by plan, so test expiry alerts, document storage and compliance reporting in a demo, and ask the vendor to show a nurse record with an expiring licence.
Is there a free plan for medical staffing software?
None of the eight tools here offers a full free plan for medical staffing. Manatal, Workable and Breezy offer a free trial, and Breezy states a 14 day trial with no card required. The other tools offer a demo or a quote. A trial helps test real medical roles, but plan for a subscription cost from the start.
How long does setup take for a staffing platform?
Setup time varies by tool and by the size of your database. Vincere says self serve teams can be live in 48 hours, while larger platforms such as Bullhorn, Avionte and Ceipal usually need guided implementation, data migration and training. Allow time to import candidate records, set up credential fields and pipelines, and train recruiters before you go live.
Sources
- https://www.bullhorn.com/
- https://www.bullhorn.com/pricing/
- https://www.avionte.com/
- https://www.avionte.com/pricing/
- https://www.ceipal.com/
- https://www.ceipal.com/pricing/
- https://www.workable.com/
- https://www.workable.com/pricing
- https://breezy.hr/
- https://breezy.hr/pricing
- https://www.manatal.com/
- https://www.manatal.com/pricing
- https://www.vincere.io/
- https://www.vincere.io/pricing
- https://www.crelate.com/
- https://www.crelate.com/pricing
Prices and features were read on each company’s own website in November 2026. They change often, so confirm the current offer on the official site before you sign up or buy.