Tresorit, Sync.com and pCloud Business lead for end-to-end encryption, while Box, Egnyte and ShareFile lead for admin controls and compliance workflows. Starting prices in this list run from $5 to $24 per user per month on annual billing, plus one quote only option for large regulated teams. A 30 day trial is common, so test sharing with real outside recipients before you move a whole team across.
We compared 8 options for best security software for secure file sharing. Each profile below lists the price, free plan, pros and cons as published by the company.
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Best security software for secure file sharing: comparison table
Swipe the table sideways on a phone to see every column.
| # | Name | Best for | Starting price | Free plan / trial | Link |
|---|---|---|---|---|---|
| 1 | Tresorit | End-to-end encrypted team sharing | $19 per user/month | Free trial (14 days) | Visit |
| 2 | Sync.com | Small teams that want zero-knowledge storage | $6 per user/month | Free trial (30 days) | Visit |
| 3 | pCloud Business | Low cost business sharing with client-side encryption | $7.99 per user/month | Free trial (30 days) | Visit |
| 4 | Dropbox Business | Everyday team sharing with strong admin tools | $15 per user/month | Free trial (30 days) | Visit |
| 5 | Box | Large teams and regulated content work | $5 per user/month | Yes (Free Developer, 10 GB) | Visit |
| 6 | Egnyte | Governed sharing across cloud and office files | $22 per user/month | Free trial | Visit |
| 7 | ShareFile | Client portals and document workflows | $16.50 per user/month | Free trial | Visit |
| 8 | Kiteworks | Regulated file exchange at enterprise scale | quote only | No | Visit |
The 8 best best security software for secure file sharings, in detail
Tresorit
Best for: End-to-end encrypted team sharing
Tresorit encrypts files on the device before upload, so the contents stay unreadable on the server and to anyone without the right keys. That zero-knowledge model is the main reason regulated teams, law firms and finance teams pick it for client files. Shared folders and link controls sit on top of that encryption, so a team can send a sensitive document to an outside party without handing over broad access to a whole folder.
- The Business plan starts at $19 per user per month on annual billing, with a minimum of 3 users, and it includes 2 TB of storage per user and a 15 GB
- The admin side covers user management, device controls and data residency choices, which matter when a client contract names a specific region for sto
- The trade off is cost and setup care: the price sits above general cloud storage, and admins should plan time to set folder permissions and link polic
- A 14 day trial gives a small team enough time to test real sharing flows with outside recipients.
Pros
- End-to-end encryption with zero-knowledge design
- Data residency options and granular sharing controls
Cons
- Business plan needs at least 3 users
- Higher starting price than most general cloud storage tools
Sync.com
Best for: Small teams that want zero-knowledge storage
Sync.com gives every team plan end-to-end encryption, which is unusual at its price. The Teams 1TB plan starts at $6 per user per month on annual billing, with a 3 user minimum, and it includes password protected sharing, granular permissions, file requests and remote device lockout. That combination covers the most common risks in file sharing: a link that lives too long, a recipient who should only view a file, and a lost laptop that still holds synced copies.
- File history runs to 180 days on the entry team plan.
- The service also lists compliance support for HIPAA, GDPR and PIPEDA, and it records activity logs that admins can review.
- Two-factor authentication can be enforced on higher team tiers.
- The main limits are scale and depth: larger teams that need role based access control or custom branding must move to the Teams 2TB plan at $9 per use
Pros
- End-to-end encryption on every team plan
- Low starting price with 1 TB of storage per user
Cons
- Team plans need at least 3 users
- Advanced admin controls sit on higher tiers
pCloud Business
Best for: Low cost business sharing with client-side encryption
pCloud Business starts at $7.99 per user per month on annual billing, with a minimum of 3 users, and each user gets 1 TB of storage. The business plans include pCloud Crypto, which adds client-side encryption, plus admin permission controls and a 180 day file history. That makes it one of the lowest cost ways for a small business to share files with encryption that starts on the sender device.
- Shared folders and access levels help a team work on files together, and uploads have no file size limit.
- The 30 day free trial covers up to 10 users, so a team can test the admin console, sharing links and folder permissions before paying.
- The trade off is governance depth: pCloud Business is aimed at small to mid sized teams, and it does not match the audit and workflow depth of enterpr
- For straightforward secure sharing at a low per user cost, it is a practical choice.
Pros
- Client-side encryption included on business plans
- Unlimited file size for uploads
Cons
- Business plans need at least 3 users
- Some advanced admin features are limited next to enterprise platforms
Dropbox Business
Best for: Everyday team sharing with strong admin tools
Dropbox Business Standard starts at $15 per user per month on annual billing, with pooled storage that starts at 3 TB for the team. The plan includes password protected links, custom expiry dates, download controls, watermarking, 180 day version history and remote device wipe. Those controls cover the daily risks of sharing with clients and contractors.
- The Advanced plan, at $24 per user per month on annual billing, adds end-to-end encryption, single sign-on, audit logs, device approvals and a 1 year
- The main strength of Dropbox is familiarity: most outside recipients already know how to open a shared link, preview a file and leave a comment.
- Transfer tools let a team deliver files up to 100 GB.
- The main weakness for security focused buyers is that the strongest encryption and audit features sit on the Advanced tier, so the entry plan is less
Pros
- Familiar sharing and sync that most recipients already know
- Strong admin console with device approvals and audit logs on Advanced
Cons
- End-to-end encryption is limited to the Advanced plan
- Storage is pooled across the team rather than fixed per user
Box
Best for: Large teams and regulated content work
Box is built for organisations that treat shared content as a governed asset rather than a simple folder. Its plans include sharing permissions and access controls, two-factor authentication, single sign-on, device trust controls, watermarking and full user activity tracking. Higher tiers add data loss protection, native security classifications and classification based access policies, which let admins set rules that follow a document wherever it goes.
- The starting price shown on the Box pricing page is $5 per user per month, with annual billing and a minimum of 3 users on business tiers, but the pag
- A free developer tier offers 10 GB of storage and API access.
- Box is a strong pick for large teams and regulated industries, but smaller teams may find the admin setup heavier than a simpler encrypted storage too
Pros
- Deep admin, classification and governance options
- Broad integration set with Microsoft 365, Google Workspace and Slack
Cons
- The public pricing page does not show a clear business plan price, so buyers must confirm the quote
- Some security add-ons, such as Box Shield, cost extra
Egnyte
Best for: Governed sharing across cloud and office files
Egnyte starts at $22 per user per month, and its pricing page highlights governance features that go beyond basic sharing. The platform can discover and classify sensitive data, watch for ransomware behaviour, enforce retention and lifecycle policies, and apply dynamic watermarking to shared documents. Email validated sharing limits access to named addresses, and admins can revoke permissions when a project ends.
- Egnyte also connects cloud storage with on-premises file servers, so a team can share files that still live partly in its own office systems.
- Integrations cover Google Workspace and Microsoft 365 co-editing, plus workflow tools for review and approval.
- Customer managed encryption keys are available on the top tier only.
- The entry price is high, so Egnyte fits best where governance and compliance are the main buying reasons rather than simple storage cost.
Pros
- Sensitive data discovery, classification and ransomware detection
- Hybrid support for cloud files and on-premises content
Cons
- Higher starting price than most tools in this list
- No free plan for business use
Kiteworks
Best for: Regulated file exchange at enterprise scale
Kiteworks is a private content network for organisations that exchange sensitive files under strict regulation. It combines secure file sharing, secure email, managed file transfer and web forms in one platform, with access controls, audit trails and optional digital rights management through SafeEDIT. The Enterprise edition supports file sizes up to 16 TB, bring your own keys, and integrations with LDAP, Active Directory, single sign-on, multi-factor authentication and SIEM tools.
- That depth comes with a sales led buying process: Kiteworks does not publish prices, so every buyer must request a quote, and there is no free plan.
- The Business edition, for 5 to 500 users, caps file size at 2 GB, which can be a real limit for teams that move large media or data sets.
- Kiteworks fits best for defence suppliers, government contractors, healthcare and finance teams that need compliance evidence and deployment control m
Pros
- Private cloud and on-premises deployment options
- FedRAMP authorised hosting available on Enterprise
Cons
- No public pricing, so budgeting needs a sales quote
- Business edition caps file size at 2 GB
How we chose
We opened each vendor pricing page on 12 November 2026 and took the starting price from that page or from the price stated in its page title where the card itself did not display a figure. Where a vendor did not publish a price, we wrote quote only instead of guessing. We then read the vendor feature and plan pages to check encryption type, link controls, admin tools, storage limits and minimum user counts.
We did not test the tools hands-on, and we did not use review scores, awards or customer counts to rank them. The order reflects a mix of encryption strength, control depth and value for common team sizes. A tool that is right for a three person consultancy may be wrong for a 500 person regulated firm, so use the decision table above and the free trials to check the fit for your own files, recipients and rules.
Which tool fits your team size and budget
| Team size and budget | Best match | Monthly cost at that size |
|---|---|---|
| 1 to 2 people, under $25 a month | Sync.com trial, then a team plan once a third user joins | $18 a month for 3 users at $6 each |
| 3 to 10 people, under $100 a month | pCloud Business or Sync.com | $24 to $80 a month for 3 to 10 users |
| 3 to 10 people, $100 to $250 a month | Tresorit Business or Dropbox Business Standard | $57 to $150 a month for 3 to 10 users |
| 10 to 50 people, governed sharing | Box or ShareFile Premium | $50 to $1,300 a month depending on tier |
| 50 or more people, regulated exchange | Egnyte or Kiteworks | $1,100 a month or more on Egnyte list price, quote only on Kiteworks |
The table uses the starting annual billing rate for each tool. A 10 person team on Tresorit Business pays $190 a month on annual billing, while the same team on Sync.com Teams 1TB pays $60 a month. That gap is the price of stronger encryption defaults, data residency and eSignature features, so weigh it against the sensitivity of the files you share.
Frequently asked questions
What is the most secure way to share files with clients?
The most secure way is to use a tool with end-to-end encryption, password protected links, expiry dates and download controls, and to send the link and the password through separate channels. Set view only access where editing is not needed, and revoke the link as soon as the recipient has the file. Avoid sending sensitive files as plain email attachments, since those copies stay in inboxes and are hard to recall.
Does end-to-end encryption matter for everyday file sharing?
It matters most when files contain personal data, financial records, legal documents or health information. End-to-end encryption means the vendor cannot read file contents, which reduces the risk from a server breach or an insider. For low sensitivity files, transport encryption and access controls may be enough, but the extra protection is worth the cost when a leak would cause real harm to clients or the business.
How much should a small team pay for secure file sharing?
A small team of 3 to 10 people can expect to pay $18 to $190 a month on annual billing at the starting rates in this list. Sync.com and pCloud Business sit at the low end, while Tresorit and Dropbox Business sit higher. The right figure depends on the features you need, since encryption, audit logs and client portals often sit on higher tiers, so compare the full monthly cost for your team size rather than the headline rate alone.
What is the difference between Sync.com and Tresorit?
Both offer end-to-end encryption and zero-knowledge storage, but Tresorit adds stronger data residency options, eSignature features and admin policies aimed at regulated teams, at a higher price of $19 per user per month. Sync.com costs $6 per user per month on annual billing and covers the core encryption and sharing controls at a lower cost. Choose Tresorit when compliance and client workflows matter most, and Sync.com when budget and simple secure sharing matter most.
Sources
- https://tresorit.com/
- https://tresorit.com/pricing
- https://www.sync.com/
- https://www.sync.com/pricing/
- https://www.pcloud.com/
- https://www.pcloud.com/business.html
- https://www.dropbox.com/
- https://www.dropbox.com/business/plans
- https://www.box.com/
- https://www.box.com/pricing
- https://www.egnyte.com/
- https://www.egnyte.com/pricing
- https://www.sharefile.com/
- https://www.sharefile.com/pricing
- https://www.kiteworks.com/
- https://www.kiteworks.com/pricing/
Prices and features were read on each company’s own website in November 2026. They change often, so confirm the current offer on the official site before you sign up or buy.