Regpack is the best afterschool registration software for most programs because its forms branch by family answers, its billing runs deposits, installments and recurring tuition in one place, and every plan includes unlimited forms, users and reports. Jumbula is the lowest entry price in this list at $15 a month, while Sawyer starts at $71 a month billed annually and Amilia SmartRec starts at $99 a month, so the monthly subscription alone does not show the full cost. A unique fact that changes the choice is that Sawyer charges a 30 percent marketplace fee on Launch bookings and requires a marketplace listing on that plan, while Amilia SmartRec adds a 1 percent fee on each new invoice item plus implementation from $899, so processing and onboarding fees matter as much as the monthly price.
Pick a system that covers the full enrollment cycle, not just a form. A good system collects family details, medical notes, pickup contacts and waivers, takes a deposit or first tuition payment, sets up recurring billing, manages waitlists and capacity, and keeps rosters and attendance in one place. Prices below range from $15 a month to a yearly package that starts at $3,000.
On this page
Best afterschool registration software: comparison table
Swipe the table sideways on a phone to see every column.
| # | Name | Best for | Starting price | Free plan / trial | Link |
|---|---|---|---|---|---|
| 1 | Regpack | Complex forms and recurring tuition | quote only | No | Visit |
| 2 | Jumbula | Low cost registration and camps | $15 per month | Free trial (first month free) | Visit |
| 3 | Sawyer | Kids activity classes and marketplace bookings | $71 per month | No | Visit |
| 4 | Amilia SmartRec | Recreation departments and memberships | $99 per month | Free trial | Visit |
| 5 | CommunityPass | Municipal recreation and after care | $3,000 per year | No | Visit |
| 6 | EZChildTrack | Licensed childcare and attendance control | quote only | No | Visit |
| 7 | Procare | Large centers with deep billing needs | quote only | No | Visit |
| 8 | Brightwheel | Very small programs and parent messaging | quote only | Yes | Visit |
The 8 best best afterschool registration software tools, in detail
Regpack
Best for: Complex forms and recurring tuition
Forms branch based on who is filling them out and what they have already answered, so a returning family sees different questions than a new family, and health and emergency details live in the same form instead of a separate system. That structure suits programs that collect pickup contacts, medical notes, waivers and session choices at sign up. Deposits, installments and recurring charges run on a schedule you set, and rosters can be filtered by any field in real time.
- Regpack states that its pricing is a tiered annual plan with no per-registration fee and payment processing as low as 1.5 percent, with unlimited form
- Choose Regpack if form logic and tuition billing are your main needs.
- Skip it if you need a listed monthly price before you talk to sales.
Pros
- Conditional forms that branch by answers
- unlimited forms, users and reports on every plan
- payment processing as low as 1.5 percent
Cons
- No listed price, so budgeting needs a quote
- no free plan for a trial run
Jumbula
Best for: Low cost registration and camps
Jumbula covers classes, camps and afterschool programs with online registration, payment processing, attendance tracking and reporting in one dashboard. Its pricing page lists Pay As You Go at $15 a month, Rise at $150 a month and Ascend at $285 a month, with annual billing at $144, $1,440 and $2,736 a year, a saving of 20 percent. The first month is free on Pay As You Go, and nonprofit organizations can ask about a 20 percent discount.
- Rise and Ascend include unlimited enrollments, while Pay As You Go needs enrollment packs, with a 10 pack listed at $20 and a 100 pack at $140.
- Rise includes 2,500 marketing emails a month and Ascend includes 5,000, while Ascend also includes 500 text messages a month.
- Choose Jumbula if you want a low entry price and a clear upgrade path.
- Skip it if you expect high enrollment volume on the entry plan, because the enrollment packs add cost fast.
Pros
- Lowest starting price in this list at $15 a month
- unlimited enrollments on Rise and Ascend
- first month free on Pay As You Go
Cons
- Pay As You Go enrollments need add-on packs
- marketing emails and text messages are limited by plan
Sawyer
Best for: Kids activity classes and marketplace bookings
Sawyer is registration and scheduling software for children’s activity businesses, including camps, classes, STEM programs and performing arts. Its pricing page lists Launch at $71 a month billed annually or $79 a month billed monthly, Grow at $189 a month billed annually or $219 a month billed monthly, and Scale at $379 a month billed annually or $399 a month billed monthly. Enterprise pricing is by quote, there is no setup fee, and monthly contracts ask for 30 days notice.
- The marketplace fee is the detail to read before you choose a plan.
- Launch requires a marketplace listing and charges 30 percent on marketplace bookings.
- Grow makes the listing optional and charges 20 percent, while Scale makes it optional and charges 15 percent.
- Payment plans, deposits, waitlists and custom form questions start on Grow, while custom payment methods and Zapier links need Scale.
Pros
- Marketplace listing can bring new families
- payment plans and custom forms start on Grow
- no setup fee
Cons
- Launch requires a marketplace listing with a 30 percent fee
- custom payment methods and Zapier links need Scale
Amilia SmartRec
Best for: Recreation departments and memberships
Amilia SmartRec is recreation management software for recreation businesses, nonprofits, YMCAs, JCCs and parks and recreation departments. It pairs activity registration with memberships, facility booking and point of sale. Its pricing page lists Standard at $99 a month and Advanced at $499 a month, with Custom pricing by quote.
- Standard covers 1 store, up to 10 facilities and 5,000 active accounts, while Advanced covers up to 3 stores, 20 facilities and 10,000 active accounts
- The fee stack is what sets Amilia apart from a simple monthly subscription.
- Card fees start at 2.85 percent plus $0.30 on Standard and 2.75 percent plus $0.30 on Advanced, eCheck fees are 1 percent plus $0.50, and a 1 percent
- Implementation starts at $899 on Standard and $2,999 on Advanced.
Pros
- Standard plan covers 5,000 active accounts
- facility booking and point of sale on Advanced
- forms support up to 250 questions
Cons
- Implementation starts at $899 on Standard and $2,999 on Advanced
- a 1 percent fee applies to each new invoice item
CommunityPass
Best for: Municipal recreation and after care
CommunityPass is recreation management software from Capturepoint for municipal recreation departments, park districts, community services departments, aquatics centers, sports leagues, summer camps and community schools. Its pricing page lists four packages, Essentials, Membership, Recreation and Enterprise, with pricing from $3,000 to $10,000 a year and a custom quote. The Enterprise package covers 3 sites, while the other packages cover 1 site.
- Online registration and purchases, payment processing, a community website, catalog and content management, facility management and a calendar are lis
- Choose CommunityPass if you are a parks department or municipal provider that needs registration, facilities and memberships in one system.
- Skip it if you are a single small program, because the yearly range starts far above the monthly tools in this list.
Pros
- Packages cover registration, memberships, facility rentals and point of sale
- Enterprise package covers 3 sites
- after care is listed as a feature
Cons
- Pricing is a $3,000 to $10,000 yearly range with a custom quote
- credit card fees and setup fees apply on top
EZChildTrack
Best for: Licensed childcare and attendance control
EZChildTrack is online childcare management software for program directors, site coordinators and staff, built for daycare services, afterschool programs, preschool programs and summer camps. It lets organizations build custom registration forms, collect fees online by card or bank transfer, and send email notices to parents on approval. A parent portal lets families review statements and payment history, make online payments and set up automatic billing.
- The focus here is attendance and compliance rather than marketing or marketplace bookings.
- Recurring billing runs by credit card and ACH, and the system supports detailed reporting and secure parent access.
- Pricing is not listed, so you need a direct quote based on your size and features, and setup, training and data migration can add cost.
- Choose EZChildTrack if attendance records, billing and parent statements are your main daily work.
Pros
- Custom registration forms for parent sign up
- parent portal for statements and payment history
- recurring billing by card and ACH
Cons
- No listed price
- conditional or branching enrollment forms are not documented as a feature
Procare
Best for: Large centers with deep billing needs
Procare Solutions is a long-standing childcare management platform for daycare centers, preschools, afterschool programs and early-learning providers. It covers enrollment, attendance, check-in and check-out, billing, tuition collection, payroll, HR and parent communication in one system. That depth suits large centers and multi-site groups that need subsidy tracking, agency billing and detailed reporting.
- Pricing is quote based.
- Procare states that there are no setup fees and no per-child charges, with one simple subscription, and that a simpler essentials option is available
- Choose Procare if you need deep billing and multi-site administration.
- Skip it if you want a listed price list before you talk to sales.
Pros
- No setup fees and no per-child charges on its subscription
- onboarding, staff training and data migration are folded into the initial cost
- Tuition Express handles card and ACH payments
Cons
- No listed price, so the monthly cost needs a quote
- modular add-ons can raise the total cost
Brightwheel
Best for: Very small programs and parent messaging
Brightwheel is childcare management software for early education programs, with attendance, billing, enrollment, learning plans and parent communication in one app. Its free plan supports 1 staff member and fewer than 20 students, with unlimited family accounts, and includes daily reports, photo sharing, tuition invoicing, subsidy tracking and next-business-day direct deposit. It does not include family messaging, online forms, waitlist management, lesson planning, ratio tracking or live support.
- Brightwheel Premium is the step up for growing programs.
- Premium removes the account limits and adds automated billing, direct deposits, comprehensive attendance reporting, multi-site management, family mess
- Premium pricing is customized for each program rather than listed as a price list, and billing is bundled into a single monthly payment with no separa
- Choose Brightwheel if you are a very small program that can start free and grow into Premium.
Pros
- Free plan covers 1 staff member and fewer than 20 students
- Premium removes account limits and adds billing, messaging and forms
- no separate module fee for billing in Premium
Cons
- Premium pricing is customized per program, so no list price is shown
- Experience Curriculum is quoted separately
How we chose
We shortlisted tools that handle afterschool registration as a core job, not as a side feature. Each tool had to offer online registration forms, online payment collection, waitlists or capacity controls, and rosters or attendance records. We checked official vendor pricing pages opened on 2026-11-12, and we used the listed price where one existed. Where a vendor listed no price, we wrote quote only and did not invent a figure. We did not test any tool hands-on. Prices and plan limits come from official vendor pricing pages and docs opened on 2026-11-12, and they can change, so confirm the current numbers on the vendor site before you buy.
Which system fits your program size and budget
| Program size | Best pick | Starting cost to budget for |
|---|---|---|
| One small class, under 20 students | Brightwheel free plan | $0 a month, then a custom Premium quote |
| Small enrichment program, under 100 enrollments | Jumbula Pay As You Go | $15 a month plus enrollment packs from $20 for 10 |
| Growing activity business with classes and camps | Sawyer Grow | $189 a month billed annually, plus 20 percent on marketplace bookings if used |
| Program with complex forms and tuition plans | Regpack | Custom annual quote, plus processing as low as 1.5 percent |
| Recreation department with facilities | Amilia SmartRec Standard | $99 a month, plus 1 percent per invoice item and implementation from $899 |
| Municipal provider with several sites | CommunityPass Enterprise | $3,000 to $10,000 a year, plus card and setup fees |
| Licensed childcare center with attendance control | EZChildTrack or Procare | Custom quote in both cases, plus setup and training costs |
Frequently asked questions
What is the best afterschool registration software for most programs?
Regpack is the best pick for most programs because its conditional forms, recurring tuition billing, waitlists and unlimited forms, users and reports cover the full enrollment cycle. Jumbula is the best low cost pick at $15 a month, and Brightwheel is the best free start for under 20 students.
How much does afterschool registration software cost?
Costs range from $0 on the Brightwheel free plan and $15 a month for Jumbula, to $71 a month billed annually for Sawyer Launch, $99 a month for Amilia Standard, and $3,000 to $10,000 a year for CommunityPass. Regpack, EZChildTrack, Procare and Brightwheel Premium use custom quotes.
Which afterschool registration software is best for a small program?
Brightwheel is best for a very small program because its free plan covers 1 staff member and fewer than 20 students, with daily reports, photo sharing and tuition invoicing included. Jumbula is next at $15 a month with a first month free, while Sawyer Launch suits a small team that also wants marketplace bookings.
Does Sawyer charge a marketplace fee on every booking?
No, the fee depends on the plan and the booking source. Launch requires a marketplace listing and charges 30 percent on marketplace bookings. Grow makes the listing optional and charges 20 percent, while Scale makes it optional and charges 15 percent.
Which tool is best for a recreation department or municipal program?
Amilia SmartRec and CommunityPass are the best fits for recreation departments. Amilia starts at $99 a month for Standard, with facility booking and point of sale on Advanced, while CommunityPass starts at $3,000 a year and covers registration, memberships, facility rentals and after care.
Do any of these tools offer a free plan?
Yes, Brightwheel offers a free plan for 1 staff member and fewer than 20 students, and Jumbula offers a first month free on Pay As You Go. Amilia lists a free trial, while Regpack, CommunityPass, EZChildTrack and Procare do not list a free plan.
Sources
- https://www.regpacks.com/
- https://www.regpacks.com/solutions/afterschool-registration-software
- https://www.jumbula.com/
- https://jumbula.com/Pricing/
- https://www.hisawyer.com/
- https://www.hisawyer.com/for-business/pricing
- https://www.amilia.com/
- https://www.communitypass.net/
- https://www.communitypass.net/recreation-pricing
- https://www.ezchildtrack.com/
- https://www.procaresoftware.com/
- https://mybrightwheel.com/
- https://mybrightwheel.com/blog/how-much-is-brightwheel-premium
Prices and features were read on each company’s own website in November 2026. They change often, so confirm the current offer on the official site before you sign up or buy.