The best coworking space booking software combines desk and room booking with memberships, billing, and a member app, so staff do not manage bookings in separate tools. Entry prices in this guide range from $89 per month for Cobot to $349 per site per month for Yardi Kube Start, and most vendors charge more as members, users, locations, or bookable spaces grow. Per-member, per-user, per-location, and per-space pricing models produce very different totals for the same space, so compare each vendor on your own member count and desk count.
We compared 9 options for best coworking space booking software. Each profile below lists the price, free plan, pros and cons as published by the company.
On this page
Best coworking space booking software: comparison table
Swipe the table sideways on a phone to see every column.
| # | Name | Best for | Starting price | Free plan / trial | Link |
|---|---|---|---|---|---|
| 1 | Nexudus | Growing and multi-location operators | $150 per month per location | Free trial (21 days) | Visit |
| 2 | Optix | Boutique spaces with a strong member app | $197 per month | Free trial (14 days) | Visit |
| 3 | OfficeRnD Flex | Flex operators who want billing and floor plans | $99 per month | No | Visit |
| 4 | Cobot | Small spaces that want simple member-based pricing | $89 per month | Free trial (30 days) | Visit |
| 5 | Archie | Hybrid offices and coworking spaces together | $165 per month | Free trial (14 days) | Visit |
| 6 | Spacebring | All-inclusive billing, booking, and community tools | $176 per month | Free trial (7 days) | Visit |
| 7 | Skedda | Booking rules and per-space pricing | $249 per month | Free trial (14 days) | Visit |
| 8 | Yardi Kube | Single-site operators who want an enterprise base | $349 per site per month | No | Visit |
| 9 | Coworks | Community-first spaces and makerspaces | $149 per month | No | Visit |
The 9 best best coworking space booking software tools, in detail
Nexudus
Best for: Growing and multi-location operators
Nexudus is a full coworking platform that covers bookings, memberships, invoicing, customer relationships, events, visitor check-in, door access, and reporting. That breadth helps a team that manages memberships, payments, and community work in one place, instead of moving the same member details between a booking calendar, a billing tool, and a separate message system each day. Staff can also track occupancy and member activity from the same system.
- The Professional plan starts at $150 per month per location, with pricing that scales by the active-user count at that location.
- A 21-day trial is listed on the pricing page, and the plan includes the Members App, free integrations, training modules, and email support around the
- Ask the vendor to confirm the exact band for your own member count before you sign.
Pros
- Member management, bookings, billing, CRM, and reporting in one system
- multi-location support
- more than 100 transactional reports listed on the pricing page
Cons
- Cost scales with active users at each location
- the white-label member app costs extra
- Enterprise pricing is custom
Optix
Best for: Boutique spaces with a strong member app
Optix is a coworking automation platform with a clear focus on the member experience. Members can book desks and rooms, manage their accounts, join a community feed, view a directory, and take part in events through the mobile app. The app also gives members a simple way to see what is available, make a booking, and stay in touch with the space, which can reduce the number of messages that reach the front desk each day.
- The Essentials plan costs $229 per month, or $197 per month billed yearly.
- Pro costs $349 per month, or $299 per month billed yearly, and adds 100 active users, 200 automation actions, push notifications, API access and webho
- Grow costs $579 per month, or $498 per month billed yearly, and adds 250 active users, 500 automation actions, and priority support.
Pros
- Mobile-first member app with bookings, community feed, and directory
- automation actions included on every plan
- all integrations included on Essentials
Cons
- Visitor management is not included on Essentials
- the white-label mobile app is an add-on at $85 per month billed yearly
- automation actions are capped at 100 on Essentials
OfficeRnD Flex
Best for: Flex operators who want billing and floor plans
OfficeRnD Flex is built for coworking and flex spaces that sell memberships, day passes, meeting rooms, and desks from one system. The Essentials plan covers member management, inventory, pricing and billing, a web portal and mobile app, occupancy and revenue tracking, and integrations with Xero, QuickBooks, Stripe, and GoCardless. The system also tracks occupancy, revenue, and member activity, so staff can see which plans and rooms bring in the most use without building a separate report each month.
- Essentials costs $129 per month, or $99 per month billed annually, for up to 50 members and one location.
- Start costs from $169 per month, or $155 per month billed annually, for 100 members and one location.
- Grow costs from $275 per month, or $249 per month billed annually, for 200 members and two locations.
- Ask for a written total for your desk and room count.
Pros
- Member, inventory, pricing, and billing tools in one place
- interactive floor plans from the Start plan
- web portal and mobile app for members
Cons
- Per-bookable-resource and per-meeting-room charges add to the base price
- the branded member app is an add-on
- SSO, API access, and a test environment need Grow or Scale
Cobot
Best for: Small spaces that want simple member-based pricing
Cobot is one of the longest-running coworking tools, and its pitch is simple pricing with all core features included at every size. The tool also covers billing, payments, and member management, so a small team can run the space without adding a separate invoicing tool or a separate booking calendar. That simple scope suits a team with limited time for setup.
- Pricing starts at $89 per month for up to 10 recurring members, and it rises in bands as that count grows.
- Annual billing gives the twelfth month free, and a second location gets a 15 percent discount, with 20 percent off a third location or more.
- The trial lasts 30 days, with no credit card required, and every feature is open during the trial.
Pros
- One plan with all features included
- only recurring members count toward the price
- free member app and white-label portal included
Cons
- Price rises in bands as recurring members increase
- fees apply to external bookings, drop-in passes, and event tickets
- no built-in CRM is listed in the core feature set
Archie
Best for: Hybrid offices and coworking spaces together
Archie covers both coworking spaces and hybrid offices, which makes it useful for a space that also serves company teams. The coworking product includes memberships, billing, payments, day passes, contracts, desk and room bookings, visitors, access permissions, analytics, and member apps. The tool also covers visitor management, analytics, and access permissions, so staff can control who enters each area and see how each room and desk is used over time.
- The coworking Starter plan starts at $165 per month billed annually, for one location and up to 100 active members.
- Pro starts at $257 per month billed annually, for two locations and up to 200 active members, and adds a white-label domain and visitor management.
- The white-label mobile app is $90 per month per location.
- Ask the vendor to confirm the final monthly total.
Pros
- Desk booking, room scheduling, visitor management, and coworking tools in one product
- visual floor plans and QR check-ins
- Teams, Outlook, and Slack integrations on Pro
Cons
- Published coworking prices are starting figures, not fixed totals
- the white-label mobile app is an add-on
- the 14-day test environment follows a demo
Spacebring
Best for: All-inclusive billing, booking, and community tools
Spacebring is an all-inclusive coworking platform that puts billing, resource booking, community, and member service in one subscription. Members can self-book rooms, desks, and parking, while rooms run with live tablet signage. The tool also covers member service, ticketing, and a shop with cart checkout, so a space can sell passes, tickets, and other items from the same member portal.
- The Business plan costs $176 per month and includes 100 monthly active users and one location.
- Fifty more active users cost $84, and one more location costs $100, billed only when they are used.
- The trial lasts 7 days, so plan a short test with real bookings, billing, and member check-ins before you decide.
- Add-on costs can raise the total.
Pros
- Billing, bookings, community chat, events, and an admin mobile app included
- no charge for integrations
- member web portal with custom branding included
Cons
- Business has a 6-month minimum commitment
- the member mobile app is an add-on at $112 per month for the first location
- API and webhooks cost $28 per location per month
Skedda
Best for: Booking rules and per-space pricing
Skedda is a space booking platform for desks, meeting rooms, and other shared resources, and it suits a coworking space that needs strict booking rules more than a full membership and billing suite. The rules engine covers booking conditions, booking windows, quotas, buffers, and booking requests and approvals. The tool also covers calendar sync, mobile apps, and tablet displays, so members can see live availability at the desk, on a phone, or in the calendar they already use.
- In the United States and Canada, Plus starts at $249 per month and includes 35 spaces, while Premier starts at $349 per month and includes 45 spaces.
- Both plans are billed annually and include unlimited users and unlimited bookings.
- Ask the vendor to confirm which regional price list applies to your space before you sign.
- Extra spaces cost $4.99 per space per month.
Pros
- Per-space pricing with unlimited users and unlimited bookings
- detailed booking rules, quotas, buffers, and approvals
- interactive floor plans and calendar sync
Cons
- No Starter plan in the United States and Canada
- visitor management is a $99 per month add-on
- plans are billed annually
Yardi Kube
Best for: Single-site operators who want an enterprise base
Yardi Kube is the enterprise option in this guide, and it is part of the wider Yardi system for property and accounting work. The tool also covers reporting, analytics, and a listing network, so an operator can track performance, market empty desks, and manage leases from the same system. That base suits an operator that wants one system for leases, billing, and member work.
- Start costs $349 per month per site, with unlimited members.
- Core and Pro are custom priced, and Core adds multi-location management, custom reporting, live chat support, pricing management, HubSpot integration,
- A $500 flat implementation fee applies to Start, according to the vendor.
- Ask for a written quote for Core or Pro before you plan a second location.
Pros
- Unlimited members on every tier
- meeting room bookings, contracts, automated billing, and floor plans in Start
- IT and WiFi management available in higher tiers
Cons
- Core and Pro are custom priced
- multi-location management is in Core, not Start
- no free trial is listed on the pricing page
Coworks
Best for: Community-first spaces and makerspaces
Coworks is built for community-first coworking spaces, makerspaces, incubators, and social clubs, where events and member connection matter as much as bookings. The Hybrid Workspace plan includes unlimited bookings, a member mobile app, check-ins, event management, front-desk and room tablets, announcements, lead capture, and basic analytics. The tool also covers lead capture, announcements, and front-desk tablets, so staff can welcome visitors, share news, and manage check-ins without a separate tool.
- The Hybrid Workspace plan costs $199 per month, or $149 per month billed annually, for up to 150 members.
- Coworking Premium costs $299 per month, or $249 per month billed annually, for up to 250 members, and adds automated billing, guest bookings, day pass
- Ask the vendor which billing features sit in each tier before you choose.
Pros
- Unlimited bookings and a member mobile app on the entry plan
- event management, check-ins, and basic analytics included
- free onboarding and training for managers
Cons
- White-label mobile app costs extra
- automated billing is stronger on the Premium tier
- no free trial is listed, and getting started is demo-led
How we chose
We compared vendor pricing pages, feature pages, and help pages for coworking booking tools, and we kept only tools with a real coworking or space booking product and an official homepage. Prices in this guide come from the vendor pricing pages listed in Sources, as opened on 2026-11-12.
Which tool fits your size and budget
| Space size | Budget signal | Best starting point |
|---|---|---|
| 1 location, up to 10 recurring members | $89 per month | Cobot, with a 30-day trial and all features included |
| 1 location, up to 50 members | $99 per month billed annually | OfficeRnD Flex Essentials, with per-resource charges to check |
| 1 location, up to 100 members | $165 to $176 per month | Archie Starter or Spacebring Business, depending on trial length and term |
| 1 location, up to 150 members | $149 per month billed annually | Coworks Hybrid Workspace, with events and community tools |
| 1 location, 50 active users | $197 per month billed annually | Optix Essentials, with a strong member app |
| 35 bookable spaces, unlimited users | $249 per month billed annually | Skedda Plus, with booking rules and quotas |
| 1 location, unlimited members | $349 per site per month | Yardi Kube Start, with an enterprise base |
| Multi-location, growing membership | $150 per month per location | Nexudus Professional, with CRM and reporting depth |
Frequently asked questions
What is the best coworking space booking software for a small space?
Cobot is a strong starting point for a small space, because it starts at $89 per month for up to 10 recurring members, includes all features on one plan, and offers a 30-day trial with no credit card required. OfficeRnD Flex Essentials is another low-cost option at $99 per month billed annually for up to 50 members. Compare the fee rules and the member caps before you choose.
How much does coworking space booking software cost?
Entry prices in this guide range from $89 per month for Cobot to $349 per site per month for Yardi Kube Start. Add the cost of extra users, locations, and add-ons such as a white-label app and visitor management before you compare totals.
Is there a free plan for coworking space booking software?
No tool in this guide lists a permanent free plan. Several tools offer a free trial instead: Cobot for 30 days, Nexudus for 21 days, Optix, Archie, and Skedda for 14 days, and Spacebring for 7 days. OfficeRnD Flex, Yardi Kube, and Coworks list no free trial on their pricing pages, so ask the vendor about a demo or a test account.
Should I choose per-member or per-space pricing?
Choose per-member pricing when your member count is stable and your desk count is high, because the bill follows the people who pay for memberships. Choose per-space pricing, such as Skedda, when many people share a small number of desks and rooms, because the bill follows the physical inventory. Run both models on your own numbers before you sign a contract.
Do these tools handle billing and memberships, or only bookings?
Most tools in this guide handle bookings, memberships, and billing together, including Nexudus, Optix, OfficeRnD Flex, Cobot, Archie, Spacebring, Yardi Kube, and Coworks. Skedda is the main exception, because it focuses on desk and room booking, rules, and floor plans, rather than full membership billing. Check the billing features on each pricing page if invoicing matters to your space.
What should I check during a free trial?
Book desks and rooms as a member, test cancellations, no-show rules, and check-in, and run a billing cycle if the trial allows it. Invite staff to test the admin view, the member app, and reporting, and check door access and calendar sync. Note the trial end date and the minimum term before the first charge.
Sources
- https://www.nexudus.com/
- https://www.nexudus.com/nexudus-coworking/pricing/
- https://www.optixapp.com/
- https://www.optixapp.com/pricing/
- https://www.officernd.com/
- https://www.officernd.com/pricing/flex/
- https://www.cobot.me/
- https://www.cobot.me/pricing/
- https://archieapp.co/
- https://archieapp.co/pricing
- https://www.spacebring.com/
- https://www.spacebring.com/pricing/
- https://www.skedda.com/
- https://www.skedda.com/pricing
- https://www.yardikube.com/
- https://www.yardikube.com/flexible-pricing
- https://www.coworks.com/
- https://www.coworks.com/pricing
Prices and features were read on each company’s own website in November 2026. They change often, so confirm the current offer on the official site before you sign up or buy.