Responsive is the best RFQ software for most enterprise teams, because its Emerging Edition lists a starting figure of $10,000 a year and its content library covers RFPs, RFIs, DDQs and security questionnaires in one hub. Only two tools in this set list a per-user price: Proposify at $39 per user per month billed annually and PandaDoc at $19 per user per month billed annually, while the six enterprise suites sell by quote. Responsive lists only one starting figure, $10,000 a year for Emerging, and its AI Agent Studio allowance rises from 5 agents on Emerging to 10 on Growth and 20 on Enterprise.
Enterprise RFQ software has to do more than collect supplier quotes. It must run structured RFx events, compare bids side by side, keep a full audit trail, and connect with the finance systems that already run the business. The eight tools below range from global sourcing suites that serve thousands of suppliers to smaller tools with listed prices and short rollouts.
On this page
What is the best rfq software for enterprise: comparison table
Swipe the table sideways on a phone to see every column.
| # | Name | Best for | Starting price | Free plan / trial | Link |
|---|---|---|---|---|---|
| 1 | Responsive | Large enterprises with high-volume RFP programs | $10,000 per year | No | Visit |
| 2 | Loopio | Sales-led teams answering RFPs at scale | quote only | No | Visit |
| 3 | Qvidian | Word and Excel-heavy enterprise proposal teams | quote only | No | Visit |
| 4 | Proposify | Sales teams that need brand control and approvals | $39 per user/month | Free trial (14 days) | Visit |
| 5 | PandaDoc | Small teams that need documents and e-signatures in one tool | $19 per user/month | Yes | Visit |
| 6 | SAP Ariba | Global enterprises already running SAP | quote only | No | Visit |
| 7 | Jaggaer | Manufacturers and universities with direct and indirect spend | quote only | No | Visit |
| 8 | Coupa | Large teams managing spend across procurement, invoicing and expenses | quote only | No | Visit |
The 8 best what is the best rfq software for enterprises, in detail
Responsive
Best for: Large enterprises with high-volume RFP programs
Responsive, formerly RFPIO, is the most complete response platform in this set. It was founded as RFPIO in 2015 and rebranded as Responsive in July 2023, when its scope widened from RFP response into strategic response management. The platform stores approved answers in a central library, drafts responses with AI, and routes work across proposal, sales and security teams, so a bid team can answer a questionnaire without starting from a blank document each time.
- Pricing is an annual platform fee plus user licences plus add-ons and services, and projects are unlimited on every edition.
- Emerging starts at $10,000 a year and includes 5 AI Agent Studio agents, while Growth includes 10 agents and Enterprise includes 20, so AI capacity gr
- Growth adds intake requests, eSignature and advanced integrations, and Enterprise adds flexible custom AI and premium connectors.
- Choose Responsive when bid volume is high and several departments must answer the same questions.
Pros
- Content library with AI drafting
- handles RFPs, RFIs, DDQs and security questionnaires in one hub
Cons
- Growth and Enterprise editions are quote only
- no free plan or free trial listed
Loopio
Best for: Sales-led teams answering RFPs at scale
Loopio is a response management platform built around a curated content library. Bid teams store approved answers once, reuse them across RFPs and security questionnaires, and send each answer through review before it goes to a client. Review workflows show who owns each question and when it is due, which matters when a deadline is days away and several subject experts must contribute.
- Loopio sells three tiers, Foundations, Enhanced and Enterprise, and the Foundations tier includes 10 seats.
- The vendor lists tier names and seat counts but no dollar figures, so every buyer must request a quote.
- Per-seat billing is the main cost driver: adding occasional contributors and subject experts raises the annual total, so a team should count every per
- Loopio fits a sales-led team that answers RFPs every week and needs a shared library.
Pros
- Foundations tier includes 10 seats
- content library with review workflows and AI assistance
Cons
- No listed dollar price on the vendor site
- per-seat billing raises the cost as contributors join
Qvidian
Best for: Word and Excel-heavy enterprise proposal teams
Qvidian, part of Upland Software, is the veteran of this set, with a history in proposal management that runs back decades. It centralises answer libraries, assembles documents from approved content, and applies workflow controls to large proposal operations that live in Microsoft Word and Excel. Governance tools control who can edit, approve and retire each piece of content.
- Upland lists no price for Qvidian, so the only way to get a figure is to contact sales.
- Pricing is quoted per customer based on user count, modules, integration scope and support level, and the AI Assist feature costs extra on top of the
- Implementation is a real project: building a governed library across departments takes weeks of content work before the first RFP goes out.
- Qvidian fits an established proposal operation where governance and audit depth matter more than speed.
Pros
- Deep content governance and automated document assembly
- long history in proposal automation
Cons
- No listed price
- no free plan or free trial
- AI Assist is an extra cost
Proposify
Best for: Sales teams that need brand control and approvals
Proposify is proposal software for sales teams that need consistency. Reps build proposals from locked templates, so pricing and legal terms cannot be edited by accident, and managers approve documents before they go out. Interactive pricing tables let buyers adjust options themselves, and engagement analytics show which sections a prospect read.
- The content library keeps brand assets in one place, and an AI proposal generator drafts first versions from CRM data.
- Build costs $39 per user per month billed annually, or $49 billed monthly, and includes the content library, document insights, integrations and e-sig
- Grow costs $65 per user per month billed annually and adds user roles, approval workflows, account metrics and API access.
- Scale costs $107 per user per month with a $12,800 yearly platform fee that includes 10 users, and adds single sign-on, multiple workspaces and premiu
Pros
- Role-based locking and approval workflows
- interactive pricing tables buyers can adjust
Cons
- Salesforce integration sits on higher plans
- Grow and Scale are billed annually only
PandaDoc
Best for: Small teams that need documents and e-signatures in one tool
PandaDoc combines document creation, e-signatures and payment collection in one tool, which makes it the cheapest entry point in this set. A team can build a quote or proposal from a template, send it for signature, and collect payment without moving between tools. The editor supports rich media and pricing tables, and document analytics show when a client opens a file.
- Essentials costs $19 per user per month billed annually and includes unlimited documents and e-signatures, templates and analytics, but it caps seats
- Business costs $49 per user per month billed annually and adds custom branding, a content library, approval workflows, bulk sending and CRM integratio
- The free plan covers basic document creation and e-signatures but excludes analytics, custom branding, bulk send and integrations.
- PandaDoc fits a small team that sends quotes and contracts every week.
Pros
- Free plan with e-signatures
- unlimited documents and e-signatures on subscription plans
Cons
- Essentials caps seats at 2
- CRM integrations need the Business plan at $49 per user/month
SAP Ariba
Best for: Global enterprises already running SAP
SAP Ariba is a source-to-pay suite that covers the whole procurement cycle, from sourcing and contracts to buying, invoicing and supplier management. Its sourcing tools run RFIs, RFPs, RFQs and auctions with guided workflows and AI support, and supplier discovery runs through the SAP Business Network, which connects millions of suppliers. A re-engineered version released in March 2026 runs on SAP BTP with a Fiori-based interface, a new intake product and Joule AI built into the workflows, including an agent for bid analysis.
- SAP lists no buyer price.
- Licences are volume-based and negotiated, with Strategic Sourcing and a standard edition of SAP Ariba Sourcing sold as separate modules, and the numbe
- Suppliers on enterprise network accounts can face their own transaction fees above listed thresholds.
- Ariba fits a large enterprise already running S/4HANA, where native integration removes a whole layer of middleware.
Pros
- Sourcing events, auctions and a supplier network in one suite
- native link to S/4HANA
Cons
- No listed price
- full-suite rollout needs a long implementation and a separate services budget
Jaggaer
Best for: Manufacturers and universities with direct and indirect spend
Jaggaer ONE is a modular source-to-pay platform built around industry versions, so a manufacturer, a university and a life sciences buyer each get a version shaped for their spend. The suite covers sourcing, contracts, supplier management, buying, invoicing and direct procurement, with direct materials handled alongside indirect spend. Its reverse auction module is one of the most configurable in the market, and supplier qualification tools support complex multi-round RFPs.
- The vendor site shows no commercial price list and directs buyers to a demo, so every deployment is quoted.
- Pricing is modular, which means each module adds to the total, and configuration access is set up by the Professional Services team before customer st
- Jaggaer cites an industry implementation range of 50 to 150 percent of the year-one licence fee, separate from ERP integration costs.
- Jaggaer fits complex sourcing teams with the budget for a services-led rollout.
Pros
- Modular source-to-pay suite with industry versions
- strong reverse auctions and supplier qualification
Cons
- No price on the vendor site
- configuration access is set up by its Professional Services team first
Coupa
Best for: Large teams managing spend across procurement, invoicing and expenses
Coupa is a Total Spend Management platform that covers procurement, invoicing, expenses, payments, sourcing, contracts and spend analytics under one roof. Requisitions, purchase orders and payments run through one connected workflow, and the sourcing module runs RFx events with AI guidance and contract insights. The Coupa Supplier Portal is free for suppliers, with no subscription charge to receive orders, submit invoices or track payments, which removes a common friction point in supplier onboarding.
- Coupa lists no price.
- Cost is quoted per customer based on which modules are licensed, user counts, transaction or spend volume and contract term, with separate line items
- It is built to work with mixed or non-SAP ERP environments.
- Coupa fits a large team that wants sourcing and spend management in one suite and can fund a long rollout.
Pros
- Spend management across procurement, invoicing, expenses and sourcing
- supplier portal is free for suppliers
Cons
- No listed price
- pricing is modular so each module adds to the quote
How we chose
We picked tools that run real RFQ and RFx events for enterprise buyers, with supplier comparison, approvals and an audit trail. Prices and plan limits come from official vendor pricing pages and docs opened today, 12 Nov 2026, and we wrote quote only wherever the vendor hides the price. We did not test any tool hands-on. One unique fact: Responsive lists only one starting figure, $10,000 a year for Emerging, and its AI Agent Studio allowance rises from 5 agents on Emerging to 10 on Growth and 20 on Enterprise, so AI capacity is tied to the edition.
Which tool fits your team size and budget
| Team size | Pick | Starting figure | Watch out |
|---|---|---|---|
| 1 to 2 people | PandaDoc | $19 per user/month billed annually | Essentials caps seats at 2 |
| 3 to 20 people | Proposify | $39 per user/month billed annually | Grow and Scale are billed annually only |
| 20 to 100 people | Responsive or Loopio | $10,000 per year for Responsive Emerging; Loopio by quote | AI agent counts rise with the edition on Responsive |
| 100 or more people | SAP Ariba, Jaggaer or Coupa | All quote only | Implementation and services are priced apart |
Frequently asked questions
What is RFQ software?
RFQ software runs requests for quotation: a buyer sends a structured request to suppliers, collects comparable bids, scores them side by side and keeps an audit trail of every step. It differs from a simple email round because pricing, terms and supplier answers sit in one system. Enterprise tools add approvals, supplier management and links to finance systems.
How much does enterprise RFQ software cost?
Entry figures in this set run from $19 per user per month for PandaDoc Essentials to $39 per user per month for Proposify Build, both billed annually. Responsive lists $10,000 a year for its Emerging Edition. The large suites, SAP Ariba, Coupa, Jaggaer, Loopio and Qvidian, sell by quote, so the first real number comes from sales, and implementation and services are usually priced apart from the licence.
Which RFQ software is best for a small team?
PandaDoc is the best fit for a team of 1 or 2 people, with a free plan and Essentials at $19 per user per month billed annually. Proposify fits a team of 3 to 20 that needs brand control and approval workflows, with Build at $39 per user per month billed annually. Both are cheaper and faster to start than the enterprise suites, but neither runs the deep governed RFP libraries that Responsive, Loopio and Qvidian offer.
What is the difference between RFQ software and a procurement suite?
RFQ software focuses on the bid itself: sending requests, collecting quotes and comparing supplier answers. A procurement suite such as SAP Ariba, Coupa or Jaggaer covers the full cycle, from sourcing and contracts through buying, invoicing and supplier management. A team that only needs quotes can buy a focused tool, while a team that manages all spend in one system needs a suite.
Can RFQ software handle RFPs too?
Yes, most tools in this set handle both. Responsive, Loopio and Qvidian are built for RFPs, RFIs, DDQs and security questionnaires as well as RFQs, with content libraries that reuse approved answers across every request type. Proposify and PandaDoc handle proposals and quotes more than formal RFPs, so a team that answers complex RFPs every week should pick a dedicated response platform instead.
Do I need a CRM to use RFQ software?
No, none of these tools needs a CRM to run RFQ events. A CRM link adds value by pulling opportunity and account data into proposals, but the core workflow works on its own. Note that CRM integrations sit on higher plans in Proposify and PandaDoc, so a team that wants the link should budget for Grow or Business from the start.
Sources
- https://www.responsive.io/
- https://www.responsive.io/pricing
- https://www.loopio.com/
- https://www.loopio.com/pricing
- https://www.uplandsoftware.com/qvidian/
- https://www.proposify.com/
- https://www.proposify.com/pricing
- https://www.pandadoc.com/
- https://www.pandadoc.com/pricing
- https://www.sap.com/
- https://www.sap.com/products/spend-management/ariba-sourcing.html
- https://www.jaggaer.com/
- https://www.coupa.com/
Prices and features were read on each company’s own website in November 2026. They change often, so confirm the current offer on the official site before you sign up or buy.