8 Best Outlook Signature Software Tools for 2026

Exclaimer Starter costs $0.90 per user per month billed annually, Standard costs $1.45, and Pro costs $1.75, while Enterprise is custom priced. The 10-user minimum applies across the plans. Starter covers one team with one brand kit and one signature template, plus legal disclaimers and auto-updated details.

• Standard adds unlimited templates, signatures by department, scheduled banners, and three brand kits.
• Pro adds unlimited brands, engagement data, and HRIS data to fill directory gaps.
• Signatures can be applied server-side, in Outlook, or both, with a preview while composing.
• Teams that need a different design per department should start at Standard.

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CodeTwo sells one plan with all features included, and the price depends on seat count and billing period. For 10 users, the yearly subscription costs $1.22 per user per month, while the monthly subscription costs $1.36. At 100 users, the yearly rate falls to $1.11, and at 500 users it falls to $0.73.

• The minimum is 10 licenses, and the yearly subscription saves around 10 percent a year.
• The 14-day trial can be extended to 21 days.
• Signatures can be added in the cloud, directly in Outlook through the CodeTwo Outlook add-in, or in a combo mode that uses both.
• The service also covers legal disclaimers, automatic replies, marketing banners, QR codes, and vCards, with support included.

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WiseStamp Basic starts at $19 per month plus $1 per user billed annually, Grow starts at $49 plus $1 per user, and Platform starts at $189 plus $1 per user. A Pro+ plan starts at $9 per month. That model means a 50-user team on Basic pays $69 per month, not $19, and a 100-user team pays $119.

• Check the total for your headcount before you compare WiseStamp with a flat per-user tool.
• WiseStamp covers Office 365, Google Workspace, and Exchange, with client-side, server-side, or hybrid deployment.
• The editor includes an AI designer, templates, dark mode preview, and campaign scheduling.
• Higher plans add automation, role-based access, and audit logs.

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Newoldstamp prices by signature, not by user. For 5 signatures, the annual total is $109, which works out at $1.80 per signature per month. For 50 signatures, the annual total is $799, and for 100 it is $1,599.

• A custom plan applies above 200 signatures.
• The 7-day trial gives full access, but signatures cannot be used until the account is upgraded.
• The platform includes a signature generator, central management, banner campaigns, scheduling, segmentation, and analytics.
• It integrates with Google Workspace and Microsoft 365, plus HubSpot and Salesforce.

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Letsignit charges $2 per user per month for email signatures and vCards, $2 for Slides, and $2 for the full Platform plan that combines both. Enterprise is custom priced and adds governance, roles and permissions, multi-directory sync, and a dedicated project team. Plans are annual subscriptions, and new users added during a term are billed pro rata.

• Special pricing applies for nonprofits.
• Signatures deploy through a native Outlook add-in and through Microsoft 365, Google Workspace, and Exchange, so users can preview a signature before s
• Campaigns support targeting, A/B testing, and dynamic polls, and digital business cards go to Apple and Android wallets.
• Choose Letsignit when marketing wants campaign control and IT wants directory sync and governance in one place.

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Bybrand Base costs $8 per month billed monthly and includes up to 10 email signatures created manually, with full editor access, templates, image hosting, version history, and team access for up to 5 users. Extra manual signatures cost $0.80 each per month, and automation costs $0.50 per synced employee. That gives a clear total: 20 signatures cost $16 per month, 30 automated signatures cost $23, 50 cost $33, and 100 cost $58.

• Bybrand imports employees from Microsoft Entra ID, Google Workspace, Zoho CRM, Google Sheets, and CSV files, and it deploys signatures through the Out
• The 14-day trial needs no credit card.
• Bybrand suits a small team or an agency that wants monthly billing without a long contract.

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Opensense Signature costs $1 per user per month, Pipeline costs $3, and Complete costs $5, and every plan carries a $500 per month minimum. That minimum is the key number here, because a 20-user team on Signature pays $500 per month, not $20, and a 100-user team also pays $500, not $100. Microsoft 365 GCC High adds $2 per user per month.

• Signature covers central management, deployment on all devices, department signatures, and directory integration.
• Pipeline adds scheduled banner campaigns, A/B testing, and CRM account targeting.
• Complete adds CRM stage and recipient targeting and sales tool integrations.
• Opensense suits a large company that wants signatures tied to CRM data.

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Crossware Mail Signature does not publish a price on its official site, so the starting price here is quote only. Third-party listings show about $1 per user per month, but that figure is not on the official Crossware page opened today, so it is not used here. Ask Crossware for a quote that states the per-user rate, the minimum team size, and any setup charges before you budget.

• Licensing is per user, where a user is any mailbox that needs a signature.
• Crossware supports Microsoft 365, Google Workspace, Microsoft Exchange, and HCL Domino, a wider mix than most tools here.
• Admins manage templates, images, disclaimers, and banners from one dashboard, with rules for internal and external mail, new mail and replies, and dat
• Signatures can be previewed in Outlook and seen in Sent Items.

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