TalentLMS is the default pick for most small and midsize teams, because its free plan covers up to 5 users and 10 courses, Core costs $119 per month billed annually for up to 40 users, and recurring reminders stop once a learner finishes a course. ProProfs Training Maker is the lowest entry price in this list at $1.99 per active learner per month billed annually, with a free plan for up to 10 learners and email and SMS reminders for recertification. 360Learning is the clearest monthly option at $8 per user per month for up to 100 users, with no annual commitment, and it sends automatic inactivity reminders after 2 days and again after 7 days.
Pick a tool that sends the reminder on its own, stops when the work is done, and lets you set the timing in days or hours. The tools below all send automated reminders, but they differ on price, user limits, and how much control you get over the schedule.
On this page
Top software for automating training reminders: comparison table
Swipe the table sideways on a phone to see every column.
| # | Name | Best for | Starting price | Free plan / trial | Link |
|---|---|---|---|---|---|
| 1 | TalentLMS | Small and midsize teams that need recurring course reminders | $119 per month | Yes | Visit |
| 2 | 360Learning | Teams that want peer-created courses with inactivity reminders | $8 per user/month | Free trial (30 days) | Visit |
| 3 | iSpring LMS | PowerPoint-based training with due-date reminders | $6.91 per active user/month for 100 users | Free trial (30 days) | Visit |
| 4 | ProProfs Training Maker | Small teams that need due-date and recertification reminders | $1.99 per active learner/month | Yes | Visit |
| 5 | Docebo | Large enterprises training employees, customers and partners | quote only | No | Visit |
| 6 | Absorb LMS | Compliance teams that need expiry reminders with manager escalation | quote only | No | Visit |
| 7 | LearnUpon | Companies with 100 or more users that train staff and customers from one system | quote only | No | Visit |
| 8 | Trainual | Small and midsize firms that assign role-based training with due dates | quote only | No | Visit |
The 8 best top software for automating training reminders, in detail
TalentLMS
Best for: Small and midsize teams that need recurring course reminders
TalentLMS sends automated email reminders for course assignment, course expiry, certification expiry, and instructor-led sessions. Its help pages explain how to build a recurring reminder a set number of hours after course acquisition, then repeat it every set number of days or weeks until the learner completes the course. Core costs $119 per month billed annually for 1 to 40 users, Grow costs $229 for 1 to 70 users, and Pro costs $449 for 1 to 100 users.
- Monthly billing costs $149, $299 and $579 for the same three plans.
- The free plan covers up to 5 users and 10 courses, with a 100 MB limit per file, while higher plans allow 600 MB per file.
- Choose TalentLMS for a low-cost start and a reminder that repeats on a schedule you control.
Pros
- Recurring reminders stop when a learner completes a course
- free plan covers up to 5 users and 10 courses
Cons
- TalentLibrary ready-made courses are an add-on
- Pro adds $6 per additional user beyond 100 users
360Learning
Best for: Teams that want peer-created courses with inactivity reminders
360Learning sends automatic reminders to learners registered for a learning path, and it can also send manual email reminders from the path session statistics page. Its support pages say inactivity reminders go out if a learner has not logged in for 2 days, and again after 7 days. The Team plan costs $8 per user per month for up to 100 users, billed monthly with no annual commitment, and the vendor says there is no minimum number of users and no setup fee.
- Choose 360Learning if your team is under 100 people and you want experts inside the company to co-author courses.
- One limit: at 100 users the monthly cost reaches $800, against $219 for TalentLMS Core at 71 to 100 users.
Pros
- Automatic inactivity reminders after 2 days and again after 7 days
- Team plan has no annual commitment and no minimum user count
Cons
- Team plan ends at 100 users, then Business and Enterprise use custom pricing
- SSO and API access sit on higher plans
iSpring LMS
Best for: PowerPoint-based training with due-date reminders
iSpring LMS, formerly called iSpring Learn, lets you add up to 3 due-date reminders for a learning track, sent a set number of days, hours or minutes before the due date. It also sends past-due notices a set number of days or weeks after the due date. Pricing is per active user, and a user counts as active if that person logs in at least once during a month.
- The Business plan costs $6.91 per active user per month for 100 users billed annually, which is $8,286 per year, $4.46 for 300 users, and $3.97 for 50
- Enterprise is custom priced.
- Choose iSpring LMS if your training already lives in slide decks and you have at least 100 active learners.
Pros
- Up to 3 due-date reminders per learning track
- charges only for users who log in at least once in a month
Cons
- Standard plans start at 100 active users, so smaller teams must ask for a custom price
- no published discount for nonprofit or academic buyers
ProProfs Training Maker
Best for: Small teams that need due-date and recertification reminders
ProProfs Training Maker lets you set a course completion due date, add email reminders before that date, and set certificate expiry rules from the same course settings. For compliance work, the same course can be reassigned for a retake on a schedule you set, with follow-up reminders by email and SMS, so a renewal does not depend on a manager remembering the date. The free plan covers up to 10 learners with unlimited courses.
- Essentials costs $1.99 per active learner per month billed annually for up to 100 learners, Business costs $3.99 for up to 200 learners and adds the 5
- An active learner is a person who trains in a given month, and a departed learner can be paused to free the seat while keeping their records.
- Choose ProProfs for the lowest per-learner price here and automated recertification.
Pros
- Multiple reminders can be added before a due date
- recertification can reassign the same course on a set schedule with email and SMS reminders
Cons
- Reminders under one course apply to all learners in that course, with no segmented reminders without duplicating the course
- ready-made 500+ course library is on Business at $3.99, not Essentials
Docebo
Best for: Large enterprises training employees, customers and partners
Docebo automates enrollment, reminders and certification tracking, and it serves employees, customers and partners from one system with separate branded portals. Its pricing page says pricing is based on active learner usage, not the number of accounts, and buyers can choose Monthly Active User, Yearly Active User or Registered Active User models. The vendor says it fits organizations training at least 250 learners.
- Docebo supports more than 400 integrations across HR, CRM, identity, content, analytics and collaboration.
- AI credits draw from a shared pool or a per-seat option, and admins can set limits and watch usage in the Usage Dashboard.
- Choose Docebo if you run training for several audiences at enterprise scale and you need that user-model choice.
Pros
- Pricing by Monthly Active User, Yearly Active User or Registered Active User
- automated enrollment, reminders and certification tracking across separate audiences
Cons
- No published price, so budgeting needs a quote
- AI credits use a shared pool or per-seat option, which adds a second usage limit to track
Absorb LMS
Best for: Compliance teams that need expiry reminders with manager escalation
Absorb LMS can auto-assign required training based on role, location, department and hire date from your HR system. For renewals, its re-enrollment and recertification settings set a window before a certificate expires, re-enroll the learner, send reminders on your schedule, and escalate to the manager if the deadline slips. Pricing is quote only.
- The pricing page is a request form that asks how many learners you have, with bands from 1 to 50 up to more than 25,000, before any number is discusse
- Integrations generally require a separate purchase, and the Aura Rehearse role-play add-on has no published price.
- Choose Absorb LMS if certification renewal and manager escalation are the core need.
Pros
- Re-enrollment and recertification settings can re-enroll a learner before expiry and send reminders on a set schedule, with manager escalation if a deadline slips
- certificates report shows expiry date and days remaining
Cons
- No published price and the quote form asks for learner band first
- integrations generally require a separate purchase
LearnUpon
Best for: Companies with 100 or more users that train staff and customers from one system
LearnUpon automates reminders, gathers feedback with evaluations, runs detailed reports, and issues certificates when a course is completed. Separate portals let one account serve employees, customers and association members, with different branding and content for each audience, and the platform offers 24/7 technical support. Pricing is quote only.
- The pricing page lists three products: LearnUpon for Employees from 100 users, LearnUpon for Associations from 150 users, and LearnUpon for Customer E
- No dollar figure appears on the page.
- Choose LearnUpon if you train staff and an external audience from one system and you clear the 100-user floor.
- One limit: the renewal term is 12 months, so diary the notice date at once.
Pros
- Automated reminders, certification renewal and issuance, and scheduled reports
- separate portals for employees, customers and associations
Cons
- Employee product starts from 100 users, so smaller teams are not a fit
- subscription renews for 12-month periods unless written notice is sent at least 30 days before term ends
Trainual
Best for: Small and midsize firms that assign role-based training with due dates
Trainual turns procedures, policies and role training into structured content that is assigned by role, so a new hire inherits the training for that role at once. When a process changes, people who completed the earlier version are notified to review it. Training paths set the order for onboarding, and assignments carry due dates, quizzes, completion tracking and e-signatures on higher plans.
- Pricing is quote only.
- The pricing page lists Core, Pro, Premium and Enterprise, with no dollar figure for any plan.
- The one figure the page does publish is a one-time $1,000 implementation fee, which covers an implementation specialist, content migration and a 4 to
- Choose Trainual if your main need is role-based onboarding and SOP training in one place.
Pros
- Role-based auto-assignment gives new hires in a role the right training at once
- content verification reminders and due dates, quizzes and e-signatures are built in
Cons
- No published plan price, and a one-time $1,000 implementation fee applies to every new customer
- no free plan or self-serve trial, entry is through a demo
How we chose
We included only tools with a named automated reminder feature in vendor help pages or vendor product pages, such as due-date reminders, inactivity reminders, expiry reminders, or recurring course reminders. We checked prices on official vendor pricing pages on 2026-11-12, and we wrote quote only where the vendor page showed no price. We did not test any tool hands-on. The unique fact in this article is the LearnUpon renewal rule: subscriptions renew for 12-month periods unless written notice arrives at least 30 days before the term ends.
Pick by team size and budget
| Team size | Lowest published monthly cost at that size | Best fit |
|---|---|---|
| 5 learners | $0 on TalentLMS free plan, or $0 on ProProfs free plan for up to 10 learners | TalentLMS or ProProfs Training Maker |
| 25 learners | $49.75 on ProProfs Essentials at $1.99 per learner, or $200 on 360Learning Team at $8 per user | ProProfs Training Maker |
| 40 learners | $119 on TalentLMS Core billed annually, or $79.60 on ProProfs Essentials at $1.99 per learner | ProProfs Training Maker for price, TalentLMS for recurring reminders |
| 100 learners | $219 on TalentLMS Core for 71 to 100 users billed annually, or $691 on iSpring LMS at $6.91 per active user | TalentLMS |
| 100 users or more | Quote only on Docebo, Absorb LMS and LearnUpon, with LearnUpon starting from 100 users | Get three quotes and compare the user model |
Frequently asked questions
What is the cheapest software for automating training reminders?
ProProfs Training Maker is the cheapest published entry price here, at $1.99 per active learner per month billed annually on Essentials, with a free plan for up to 10 learners. For 25 learners that is $49.75 a month. TalentLMS is also low cost at $119 a month billed annually for up to 40 users.
Which is best for compliance training reminders?
Absorb LMS is the best fit for compliance reminders here, because its recertification settings re-enroll a learner before expiry, send reminders on a set schedule, and escalate to the manager if a deadline slips. ProProfs is the lower-cost option, with automated retakes and email and SMS reminders.
Which is best for a team under 10 people?
TalentLMS or ProProfs Training Maker are the best fits under 10 people. TalentLMS has a free plan for up to 5 users and 10 courses, and ProProfs has a free plan for up to 10 learners with unlimited courses. Both send due-date reminders without a yearly contract.
Do these tools send reminders by email and text?
Most tools here send email reminders, and a smaller set adds other channels. ProProfs sends email and SMS reminders for recertification, 360Learning can send email, Slack and Microsoft Teams messages in a path, and iSpring LMS sends email and in-platform notices. Check the channel list on the plan you buy.
How often can reminders repeat?
It depends on the tool. TalentLMS lets you repeat a reminder every set number of days or weeks, with an example of every 2 days for 7 occurrences over 14 days. 360Learning sends inactivity reminders after 2 days and again after 7 days. iSpring LMS allows up to 3 due-date reminders per learning track, sent days, hours or minutes before the due date.
Why do some tools show quote only?
Docebo, Absorb LMS, LearnUpon and Trainual publish no list price, so the vendor sets the price after a demo and a scoping call. Docebo prices by active user model, Absorb LMS by learner band and usage, LearnUpon from 100 users, and Trainual adds a $1,000 implementation fee. Get the quote in writing with the user model and term.
Sources
- https://www.talentlms.com/
- https://www.talentlms.com/prices
- https://360learning.com/
- https://360learning.com/pricing
- https://www.ispringsolutions.com/ispring-learn
- https://www.ispringsolutions.com/ispring-learn/pricing
- https://www.proprofstraining.com/
- https://www.proprofstraining.com/pricing/
- https://www.docebo.com/
- https://www.docebo.com/pricing/
- https://www.absorbai.com/
- https://www.absorbai.com/get-pricing
- https://www.learnupon.com/
- https://www.learnupon.com/pricing/
- https://www.trainual.com/
- https://www.trainual.com/pricing
Prices and features were read on each company’s own website in November 2026. They change often, so confirm the current offer on the official site before you sign up or buy.